FOR

CATERING AND HOSTEL MANAGEMENT IN SONARA

OPEN NATIONAL INVITATION TO TENDER

N° 003.21 / ONIT / SONARA / CIPM / 2020 OF 19th/02/2021

FOR CATERING AND HOSTEL MANAGEMENT IN SONARA

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  1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA launches an Open National Invitation to Tender to ensure the catering and hostel management in SONARA.

  1. CONSISTENCE OF SERVICE

The bidder retained at the end of this selection procedure will be responsible for a duration of three years, for the management of catering and hotels in SONARA, in accordance with the outlined terms of reference and the descriptions of the following services:

  • For catering management:

· Development of menus under the conditions provided for in the terms of reference;· The supply, preparation and service of all the services described by the terms of reference;· The provision of a competent supervisor to SONARA to ensure the proper performance of the services;· Covering the costs associated with certain activities (entertainment, decoration, fitting out, removal and delivery of household waste and packaging to the local garbage bin in accordance with selective sorting instructions, etc.);· Supplier and customer accounting and all accounting activities specific to the operation of the site;· Securing small equipment and foodstuffs.

  • For the hostel management :

Reception, meal service, accommodation for SONARA guests and other household chores following the rules of the art.

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the service order:

  • Unconditionnal Tranche: twelve (12) months
  • First conditional phase: twelve (12) months
  • Second conditional phase: twelve (12) months
  1. NUMBER OF LOTS 

The benefits are not allotted.

  1. ESTIMATED COST

The estimated cost of the operation after the preliminary studies is CFAF 643.950.000 (six hundred and forty-tree million nine hundred and fifty thousand francs) all taxes included.

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

        This contract shall be financed by the SONARA budget (FD221-X23-0185).                   

  1. ELIGIBILITY OF OFFERS

Under penalty of rejection, each tenderer must attach to his administrative documents, a bid bond established by a first-rate bank approved by the Ministry in charge of finance and listed in Exhibit 11 of the tender document, in the amount of CFAF 10.800.000 (ten million and eight hundred thousand francs) and valid for thirty (30) days beyond the original date of validity of the offers.

The other administrative documents required must be produced in originals or in certified true copies by the issuing department or an administrative authority (Prefect, Sub-Prefect, etc.), in accordance with the provisions of the Special Regulations of the Call for Tender.

They must be dated less than three (03) months preceding the date of submission of tenders or have been established after the date of signature of the Notice of Call for Tenders.

Any offer that does not comply with the requirements of this notice and the Invitation to Tender File will be declared inadmissible. In particular, the absence of the bid bond issued by a first-rate bank approved by the Ministry in charge of Finance or the non-compliance with the models of the documents in the Tender File, will result in the rejection of the offer.          

 

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (General Management / Contracts Division).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA –P.O. Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 400.000 (four hundred thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°003.21

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. Box 365 – Limbe, latest on the 18th/03/2021 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°003.21 / ONIT / SONARA / CIPM / 2021 OF 19th/02/2021

CATERING AND HOSTEL MANAGEMENT IN SONARA

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 18th/03/2021 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation and consistency of the bid……………………………05 points
  • Methodology……….…………………………………………………..30 points
  • Hygiene…………………………………………..…………………….25 points
  • Staff………………………………………………………..……………25 points
  • Quality ………………………………………………………………….15 points

   TOTAL.  ………………………………………………………………100 points

14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file,
  • Absence of references [at least one (01) of a minimum duration of one year by reference] in the field of catering for collective catering of at least 300 people (attach receipt report proving satisfaction with the service),
  • Absence of references [at least two (02) with a minimum duration of one year per reference] in services relating to the management of a hostel (attach copy of the 1st and the last page of contracts / contracts / orders + reception report proving satisfaction with the service),
  • Failure to obtain at least a score of 70 points out 100 after addition of the essential criteria’s notes.
  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. AWARD :

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. Box. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

 

Done in Limbe, the 19th/02/2021

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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