FOR

CLEANING AND MAINTENANCE OF CONCRETE AREAS OUTSIDE CUSTUMS PREMISES AND BUILDINGS OF THE REFINERY

OPEN NATIONAL INVITATION TO TENDER N° 015.19/ONIT/SONARA/CIPM/2019 OF 15/05/2019

FOR CLEANING AND MAINTENANCE OF CONCRETE AREAS OUTSIDE CUSTUMS PREMISES AND BUILDINGS OF THE REFINERY

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Download ONIT 015.19

  1. PURPOSE OF THE CALL FOR TENDER

In order to keep his facilities clean, the General Manager of SONARA launches an Open National Invitation to Tender for the cleaning and maintenance of concrete areas outside the customs enclosure and buildings of the refinery.

  1. CONSISTENCE OF SERVICES

The service provider selected at the end of this procedure will be responsible for providing all cleaning and maintenance services for the concrete areas outside the customs enclosure and buildings of the refinery, according to the descriptions of the terms of reference (TDR), namely:

(a) Factory:

The services to be provided concern the following elements:

  • Wharf 1 and Wharf 2 ;
  • Breakwater commencement point;
  • Maritime warehouse;
  • Electrical Stations P1, 101, 102, 103 and 104;
  • The buildings, workshops and general warehouse of the Maintenance Department;
  • Production control room and port + dressing rooms;
  • The buildings of DEX / DCT / DQHSEI + dressing rooms;
  • The building for loading station for trucks;
  • security posts at the entrance to the loading station for trucks, advanced, sierra, mungo and entrance former fire drill training area;
  • The waiting room for truck drivers;
  • The toilets at the parking lot for truck drivers;
  • All SONARA container offices;
  • Technical premises;
  • The fire brigade + floor of the Garage + its stores and dress rooms;
  • Concrete areas around buildings and parking lots;
  • The parking lot of the fire brigade.

(b) Outside the Factory:

The services to be provided concern the following elements:

  • DG / DARH / DFC / DAG;
  • DC / DRPCT;
  • Training ;
  • Restaurant;
  • The infirmary;
  • The gendarmerie;
  • The new digital control room;
  • Container offices under SONARA’s care;
  • Technical premises;
  • The simulator room (D1B building), CAPE LIMBOH;
  • The SECURUTY post at Rue;
  • Concrete areas around buildings and parking lot.

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the order of the corresponding service, start the services:

  • Unconditionnal Tranche: twelve (12) months
  • First conditional phase: twelve (12) months
  • Second conditional phase: twelve (12) months
  1. NUMBER OF LOTS 

The contract is made up of a single lot.

  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 232.534.638 ( two hundred and thirty two million, five hundred and thirty four thousand, six hundred and thirty eight francs) All Taxes Included.

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

This contract shall be financed by the SONARA budget (ED119-X05-0077).

  1. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 3.899.952 (three million eight hundred and ninety nine thousand, nine hundred and fifty two francs) and valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 150.000 (One hundred and fifty thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°015.19

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division  of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 14/06/2019 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°015.19 / ONIT / SONARA / CIPM / 2019 OF 15/05/2019

CLEANING AND MAINTENANCE OF CONCRETE AREAS OUTSIDE CUSTOMS PREMISES AND BUILDINGS OF THE REFINERY

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required. The opening of administrative documents and technical bids will take place on 14/06/2019 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation and consistancy of the bid …………………………05 points
  • Technical solution …………………………………………………………….25 points
  • Quality of the material and products ……………………..……25 points
  • Organization / human means / qualification ………………….25 points
  • General planning …………………………..………………………………20 points,

          TOTAL ……………………………………………………………….. 100 points

14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Failure the present an attestation of site visit issued by SONARA;
  • The Bidder is not a holder of an Environmental Permit issued by the MINEPDED (attach copy of the permit);
  • Absence of references in the field of cleaning work in an industrial environment (attach copy (s) of contract (s) for which the cumulative sum of the deadline is at least equal to 24 months);
  • Failure to obtained at least 70 points out of 100 when adding notes from the essential criteria.

  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 15/05/2019

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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