FOR

SHEET METAL WORK DURING THE CONSERVATION OF SONARA UNITS

OPEN NATIONAL INVITATION TO TENDER

N° 034.19 / ONIT / SONARA / CIPM / 2020 OF 13/01/2020

FOR SHEET METAL WORK DURING THE CONSERVATION OF SONARA UNITS

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Download ONIT N° 034.19

  1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA launches an Open National Invitation to Tender for sheet metal work during the conservation of SONARA units.

  1. CONSISTENCE OF SERVICES

The services to be performed are divided into three (03) lots. The providers selected at the end of this procedure will be responsible for ensuring separately:

  • Boiler works on air coolers and exchangers;
  • Boiler works on the balloons, columns and reactors;
  • And the boilermaking work on the piping.

The consistency of these services is detailed in the Book of Special Technical Clauses (CCTP) attached to this ITT.

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services subject of this tender is: One (01) month, as from the date of notification of the order of the corresponding service, start the services.

  1. NUMBER OF LOTS 

The services subject of this project consist of (03) lots distributed as follow:

  • LOT N°1: Aircooler and Exchangers
  • LOT N°2: Balloons, Columns and Reactors
  • LOT N°3: Piping
  1. ESTIMATED COST

The estimated cost of operations is as follows:

  • Lot n°1 (Aircooler and exchangers): CFAF 700.752 (eight hundred and eighty seven million seven hundred thousand, seven hundred and fifty two francs) All taxes included;
  • Lot n°2 (Balloons, columns and reactors): CFAF 765.977 (four hundred and eighty-four million seven hundred and sixty-five thousand, nine hundred and seventy-seven francs) All taxes included;
  • Lot n°3 (Piping): CFAF 625.000 (fifty-nine million six hundred and twenty-five thousand francs) All taxes included.
  1. PARTICIPATION AND ORIGIN

Participation in lots 1, 2 and 3 of this invitation to tender is open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

The services subject of this invitation to tender are financed by SONARA budget.

  1. ELIGIBILITY OF OFFERS

In order to avoid rejection of his bid, each tenderer must attach to his administrative documents, a submission guaranty issued by a first-rate bank approved by the Ministry of Finance listed in file n°11 of the ITT, up to the fixed amount per lot as below, and valid for thirty (30) days beyond the original bid validity date:

  • Lot n°1: CFAF 888.063 (fourteen million eight hundred and eighty-eight thousand, sixty-three francs)
  • Lot n°2: CFAF 130.247 (eight million one hundred and thirty thousand, two hundred and forty-seven francs)
  • Lot n°3: CFAF 000.000 (one million)

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 400.000 (four hundred thousand) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°034.19

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division  of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 13/02/2020 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°034.19/ONIT/SONARA/CIPM/2020 OF 13/01/2020

SHEET METAL WORK DURING THE CONSERVATION OF SONARA UNITS

LOT N°………: ………………………………………………………

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of tenders shall be done on one phase: the opening of administrative documents, technical and financial proposals shall take place on 13/02/2020 at 10:30 am in the SONARA restaurant in Limbe, and would be done by the Internal Tenders Award Commission. Only bidders or their authorised representative having full knowledge of the file can attend the session for opening of tenders.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

The criteria for the selection of tenderers are as follows:

14.1. LOT N°1: Aircooler and Exchangers

14.1 (a). ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the the Book of Special Technical Clauses (CCTP) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid,
  • Description of the methodology and proposed work plan (contract implementation project),
  • Human resources / Organization / Qualification / References,
  • Tools specifications.

14.1 (b). ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Quantified and Quantitative Estimate incomplete or misinformed;
  • Do not have a 75 tons crane and a 100 tons crane [attach proof of ownership or availability (see invoices, rental contract, etc.)];
  • Failure to obtained at least 70% of ‘’YES’’ when adding notes from the essential criteria.

14.2. LOT N°2 : Balloons, Columns and Reactors

14.2 (a). ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the the Book of Special Technical Clauses (CCTP) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid,
  • Description of the methodology and proposed work plan (contract implementation project),
  • Human resources / Organization / Qualification / References,
  • Tools specifications.

14.2 (b). ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Quantified and Quantitative Estimate incomplete or misinformed;
  • Failure to obtained at least 70% of ‘’YES’’ when adding notes from the essential criteria.

14.3. LOT N°3: Piping

14.3 (a). ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the the Book of Special Technical Clauses (CCTP) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid,
  • Description of the methodology and proposed work plan (contract implementation project),
  • Human resources / Organization / Qualification / References,Tools specifications

14.3 (b). ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Quantified and Quantitative Estimate incomplete or misinformed;
  • Failure to obtained at least 70% of ‘’YES’’ when adding notes from the essential criteria.

 

  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The bidder selected will be that whose qualified technical offer is financially the lowest price.

  1. MAXIMUM NUMBER OF LOTS

A tenderer may tender for one or more lots, but cannot be awarded more than two (02) lots. In the event that a tenderer is awarded more than two (02) lots, the Contracting Authority will award him the two (02) lots from its preference list specified in the financial bid.

  1. AWARD:

The contract shall be awarded to the bidder whose qualified technical proposal will financially be evaluated as the lowest price.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 13/01/2020

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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