For supply, installation and commissioning of a 1875 KVA generator and its auxiliaries

OPEN INTERNATIONAL INVITATION TO TENDER N°001.25 / OIIT / SONARA / CIPM / 2025 OF 29^th/01/2025

Related to SUPPLY, INSTALLATION AND COMMISSIONING OF A 1875 KVA GENERATOR AND ITS AUXILIARIES, FOR THE STABILIZATION OF THE SONARA ELECTRICITY NETWORK.

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1. SUBJECT OF THE INVITATION TO TENDER:

The General Manager of SONARA (Contracting Authority), launches an Open International Invitation for Tender for supply, installation and commissioning of a 1875 KVA generator and its auxiliaries, with a view to stabilizing SONARA’s electricity network.

2. NATURE OF SERVICES:

The supplier selected at the end of this ongoing procedure will carry out the services listed below, on the basis of the final contract, and in accordance with the technical specifications contained in the Supply Description (DF); These include, among other things:

• supply to the SONARA site in Limbe of a diesel generator set having a nominal power of 1875 KVA standby or more and 1700 KVA Prime or more, equipped with an advanced generator controller capable of any communication (Ethernet, Modbus, integrated weg server, etc.) and a slave PLC;
• supply of electrical control cables for connecting the new diesel unit to the PCD electrical substation;
• supply of a PLC with synchronization and coupling function;
• supply of all connection and installation accessories;
• supply of civil engineering supports (massive) for the installation of the 1875 KVA group;
• supply of spare parts for the first maintenance;
• provision of the list of usual spare parts.

3. EXECUTION DEADLINE:

The maximum time limit laid by the project owner for the supply of the seals, subject to the ongoing tender is eight (08) months, as from the date of notification of the corresponding service order.

4. ALLOTMENT:

The contract is not allotted.

5. ESTIMATED COST:

The estimated cost of the operation following prior studies stands at CFAF411.159.308(four hundred and eleven million, one hundred and fifty-nine thousand, three hundred and eight francs) all taxes included.

6. PARTICIPATION AND ORIGIN:

Participation in this invitation to tender is open to all companies with the required competence and expertise in this specific field.

7. FINANCING:

Services forming the subject of this invitation to tender shall be financed by the SONARA Budget [IL322-B06-3574].

8. PROVISIONNAL BID BOND:

Under penalty of rejection, each bidder must attach to their administrative documents, a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see document nº 11 of the Tender File), of an amount of CFAF 6.895.755 (six million eight hundred and ninety-five thousand, seven hundred and fifty-five francs)and valid for thirty (30)daysbeyond the original date of thevalidityofthe offers.

9. CONSULTATION OF TENDER FILE:

The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 Limbe, as soon as this notice is published.

10. ACQUISITION OF THE TENDER FILE:

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 200.000(two hundred thousand francs)at any BICEC branch using the following references:                           BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Name of bidder/SONARA/ITT n°001.25

11. SUBMISSION OF BIDS:

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 – Limbe latest on the 4^th/03/2025 at 10 a.m. local time, bearing the following label: INVITATION TO TENDER N°001.25 / OIIT / SONARA / CIPM / 2025 OF 29^th/01/2025

SUPPLY, INSTALLATION AND COMMISSIONING OF A 1875 KVA GENERATOR AND ITS AUXILIARIES, FOR THE STABILIZATION OF THE SONARA ELECTRICITY NETWORK.

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS:

Under penalty of rejection, the other documents in the administrative file required must be produced in originals or certified copies by the issuing service or an administrative authority, in accordance with the stipulations of the Special Regulations of the Call for Tenders.

They must date from less than three (03) months preceding the original date of submission of offers or have been established after the date of signature of the Call for Tenders.

Any offer not in conformity with the requirements of the Tender Document will be declared inadmissible; this will be the case notably in the absence of a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see file nº11).

13. OPENING OF BIDS:

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

 The opening of administrative documents and technical offers will take place on the 4^th/03/2025 at 10:30 a.m. at the SONARA Company Restaurant in Limbe, by the Internal Tenders Board; only bidders may attend this opening session or be represented by a duly authorized person of their choice.

• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

14. EVALUATION CRITERIA:

14.1 Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of the bidder’s offer with the requirements of the Supply Description (DF) and this, in accordance with the stipulations of the RPAO. Points to check will include:

• Presentation and consistency of the offer;
• Respect of deadlines for execution of services;
• Organization of the service provider’s team for the execution of the service
• Logistics / Tools

14.2 Eliminatory criteria

• Incomplete administrative file;
• The bidder does not have references in this field of activity, and cannot prove having already supplied at least two (02) industrial type generators over the last five (05) years (attach proof consisting of copies of orders/markets/contracts and the corresponding acceptance reports);
• The bidder does not have in his teams at least one person capable of installing and configuring a controller with synchronization function and automatic coupling of two sources of electrical energy, and with at least three (03) years of professional experience (attach CV and service certificate of the proposed person);
• The technical specifications of the generator and accessories offered are incompatible with those contained in the Supply Description (DF);
• Failure to obtain at least 70% of ‘’YES’’ after addition of the essential criteria’s notes.

15. SELECTION METHOD OF OF THE SERVICE PROVIDER:

The service provider shall be the bidder whose selected technical offer is qualified financially as the lower price.

16. AWARD:

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.

17. VALIDITY OF OFFERS:

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

18. COMPLEMENTARY INFORMATION:

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 Limbe – Cameroon, Tel: (+237)233.42.38.15 or 233.33.22.38 / Fax: (+237)233.42.41.99 or 233.33.22.35.

Done at Limbe, on the 29^th/01/2025

The Project Owner

El hadj BAKO HAROUNA