FOR

THE MAINTENANCE AND THE TREATMENT OF FLOWERING ORNAMENTALS OF OFFICES, FLOWER BEDS, PARTIOS, THE ROUNDABOUT AND THE BUILDINGS OF THE REFINERY AND RESIDENCIES

OPEN NATIONAL INVITATION TO TENDER N°017.19/ONIT/SONARA /CIPM/2019 OF 24th/05/2019

FOR THE MAINTENANCE AND THE TREATMENT OF FLOWERING ORNAMENTALS OF OFFICES, FLOWER BEDS, PARTIOS, THE ROUNDABOUT AND THE BUILDINGS OF THE REFINERY AND RESIDENCIES

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Download ONIT N°017_19 

  1. PURPOSE OF THE CALL FOR TENDER

In a bid to permanently maintain the areas and facilities provided for flowering ornamental, the General Manager of SONARA launches an Open National Invitation to tender for the maintenance and chemical treatment of flowering ornamentals of offices, flowerbeds, partios, the roundabout and the buildings of the Refinery and residencies.

  1. CONSISTENCE OF SERVICES

The service provider selected following the ongoing procedure would be in charge of the maintenance services and chemical treatment of flowering ornamentals of offices, flowerbeds, partios, the roundabout and the buildings of the Refinery and residences according to the description below:

2.1. Intervention sites :

(a) Bota and components

  • GM and Deputy GM houses and residencies
  • Defence posts (EDING street, GM, Deputy GM)

(b) Cap limboh and components

  • Guest House

(c) Refinery

  • Dispensary
  • Defence posts (Port, PCCC, Street A, Foster Wheeler, Mungo)
  • DG/DARH/DAG/DFC
  • Training
  • DRPCT/DC
  • DM
  • DEX/DCT
  • NSDC
  • Restaurant
  • Gendarmerie

2.2.  Description of services

The work to be performed consists in:

  • The cutting of the flowers of the roundabout and patios of the DM/DRPCT/DC/TRAINING/DARH buildings once a week
  • The cleaning of the flower pots, flowerbeds, the roundabout and patios of the components listed above in 1.1.2 every day.
  • The gradual transplanting of dead flowers with a quarterly variation of floral species.
  • The staking of the new plants and all these components.
  • The fertilization of the flowers with a quarterly application of fertilizers.
  • The protection by using chemical treatment against insects, parasites and diseases through the monthly application of insecticides and fungicides.
  • The watering flowers and all these components: every working day.
  • The removal and disposal of waste after cutting and cleaning. These may be disposed and thrown by the contractor in an approved landfill, in accordance with the Cameroonian applicable regulation, a copy of which may be attached to the technical offer.
  • The picking out of aging or dead flowers.
  • The supply of natural flowers in the offices pots may be done one weekly and from twice to three times per week in the GM and Deputy GM residencies.
  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the order of the corresponding service, start the services:

  • Unconditionnal Tranche: twelve (12) months
  • First conditional phase: twelve (12) months
  • Second conditional phase: twelve (12) months
  1. NUMBER OF LOTS 

The contract is made up of one (01) lot only.

  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 68.194.305 (sixty eight millions, one hundred and ninety four thousand three hundred and five) All Taxes Included.

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

This contract shall be financed by the SONARA budget (ED119-X05-0075).

  1. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 1.143.720 (one million one hundred forty three thousand seven hundred twenty) and valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 65.000 (sixty five thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°017.19

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division  of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 21st/06/2019 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°017.19 / ONIT / SONARA / CIPM / 2019 OF 24th/05/2019

MAINTENANCE AND TREATMENT OF FLOWERING ORNAMENTALS OF OFFICES, FLOWER BEDS, PARTIOS, THE ROUNDABOUT AND THE BUILDINGS OF THE REFINERY AND RESIDENCIES

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 21st/06/2019 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid ……………………………………………………..03 points
  • Technical solution …………………………………………………………….25 points
  • Equipement and materials……………………………………………….25 points
  • Organization / qualification …………………………………………….27 points
  • General planning …………………………..………………………………20 points,

          TOTAL ……………………………………………………………….. 100 points

14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Failure to present an attestation of site visit delivered by SONARA;
  • Absence of references (at least two (02) in the domain of maintenance and chemical treatment of flowering ornamentals (attach copy of contracts/ orders and corresponding reports)
  • Failure to obtain at least 70 points over a score of 100 after addition of the essential criteria notes.

  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 24th/05/2019

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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