FOR

THE MAINTENANCE OF PORT FACILITIES OF SONARA

OPEN NATIONAL INVITATION TO TENDER N°021.19/ONIT/SONARA/CIPM/2019 OF 24th/09/2019

FOR THE MAINTENANCE OF PORT FACILITIES OF SONARA

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  1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Project Manager, launches an Open National Invitation to tender for the maintenance of port facilities of SONARA.

  1. CONSISTENCE OF SERVICES

The service provider retained at the end of this selection procedure, will be responsible for ensuring the following activities:

  • Preventive maintenance operations,
  • Control and inspection operations,
  • Curative maintenance operations,
  • Operational operations.

These activities will be conducted according to the Terms of Reference (ToR) descriptions.

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the order of the corresponding service, start the services:

  • Unconditionnal Tranche: twelve (12) months
  • First conditional phase: twelve (12) months
  • Second conditional phase: twelve (12) months
  1. NUMBER OF LOTS 

The contract is made up of one (01) lot only.

  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 536,625,000 (five hundred and thirty-six million six hundred and twenty-five thousand francs) All Taxes Included.

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

This contract shall be financed by the SONARA budget (EE419-X05-1270).

  1. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 9,000,000 (nine million francs) and valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 200,000 (two hundred thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°021.19

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division  of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 25th/10/2019 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°021.19 / ONIT / SONARA / CIPM / 2019 OF 24th/09/2019

“MAITENANCE OF PORT FACILITIES OF SONARA”

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 25th/10/2019 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid ………………………………………………………………03 points
  • Description of the methodology and proposed work plan (contract implementation project) ………………………………………………………….. 22 points
  • Human resources / Organization / Qualification……………………. 55 points
  • Tools and logistics ……………………………………………………………………. 20 points

          TOTAL ……………………………………………………………………….. 100 points

14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file;
  • Failure to present references (at least 02) in carrying out maintenance work on the port facilities during the last five (05) years [attach a copy of the job order/contract and/or the corresponding job delivery reports (cf. temporary for works on course, or compulsory for jobs already carried out)],
  • Failure to present at least two (02) zodiacs equipped with outboard motors with a minimum power of 40CV each [attach proof of ownership or availability (i.e. invoices, proof of customs clearance on behalf of the company or the head of the company, rental contract, etc.)],
  • Failure to present a certified hyperbaric chamber / therapeutic box [attach proof of ownership or availability (i.e. invoices, proof of customs clearance in the name of the company or the person in charge of the company, rental contract, etc.) ],
  • Failure to obtained at least 70 points out of 100 when adding notes from the essential criteria.
  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 24th/09/2019

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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