FOR

THE MAINTENANCE OF RESIDENTIAL QUARTERS, BUILDINGS AND AUXILIARY FACILITIES OF SONARA

OPEN NATIONAL INVITATION TO TENDER N° 013.19/ONIT/SONARA/CIPM/2019 OF 15/05/2019

FOR THE MAINTENANCE OF RESIDENTIAL QUARTERS, BUILDINGS AND AUXILIARY FACILITIES OF SONARA

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Download ONIT 013.19

  1. PURPOSE OF THE CALL FOR TENDER

Within the framework of the routine maintenance of its infrastructures, the General Manager of SONARA launches an Open National Invitation to Tender for the maintenance of residential quarters, buildings and auxiliary facilities of SONARA.

  1. CONSISTENCE OF SERVICES

The bidder retained after this selection procedure shall carryout all maintenance services at the residential        quarters, buildings and associated facilities of SONARA, following the descriptions of terms of reference (TOR).

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the order of the corresponding service, start the services:

  • Unconditionnal Tranche: twelve (12) months
  • First conditional phase: twelve (12) months
  • Second conditional phase: twelve (12) months

  1. NUMBER OF LOTS 

The contract is made up of two (02) lots divided as follow:

LOT N°1 : BOTA RESIDENTIAL QUARTER
Equipement Description Quantity
Lodging Apartments with 08 (eight) pieces each 92
One floor Villas 02
Villas type T1D 11 (eleven) pieces + double garage for 02 (two) vehicles) 02
Villas type T1E 11 (eleven pieces + double garage for 02 (two) vehicles) 04
Villas type T1C 09 (nine) pieces + double for 02 (two) vehicles) 04
Villas type T1B 09 (nine) pieces + simple garage for 01 (one) vehicle) 20
Buildings for social events Building for hosting events (recreation hall) 01
Multipurpose building 01
Buildings used as boys’ quarters with 24 (twenty four) pieces + 02(two) toilets 01
Building hosting the SONARA  school (nursery, primary and secondary sections) /
Technical buildings Room for treatment of drinking water 01
Room for water suppressors 01
Sentry rooms 03
Room hosting generators 02
Bus stop 05
Sportives installations Football field with a grand stand, fence and dressing room 01
Tarred multisports pitch 01
Tarred lawn-tennis courts 03
Utility network Network for drinking water and fire-fighting 01
Sewage network EU/EV (in between buildings) 01
Street Lightning network 02
LOT N°2 : CAP LIMBOH RESIDENTIAL QUARTER / REFINERY
A – CAP LIMBH
Equipment Désignation Quantité
Lodging Villas type T1B 09 (nine) pieces + simple garage for 01 (one) vehicle) 6
Duplex 10 (ten) apartments with 10 (ten) pieces + simple garage) 5
 Boys’ quarters with 12 (twelve) pieces + 1 toilet 1
Social buildings Guest-house with 40 (forty) pieces 1
Club-house with 08 (eight) pieces 1
Yacht club with 05 (five) pieces 1
Techniques buildings 01 (one) poste for public lightening 2
Sports infrastructures Tarred lawn-tennis courts 2
Pitch for petanque games 1
Utility network Network for drinking water and fire-fighting 1
Public Lightning network 8
B –  REFINERY
Equipment Désignation Quantité
Factory Bungalows for office space, archives, stores and  toilets 67
 technical rooms (electric posts) 7
Control posts 6
Non-operational infrastructures Buildings hosting offices 3
Buildings for social use 3
Technical rooms 3
Contro posts 1
  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 248.350.050 (Two hundred and forty eight million, three hundred fifty thousand and fifty francs) all taxes included split as follow:

Lot n°1:  F CFA 128.790.000 (one hundred twenty eight million, seven hundred ninety thousand) all taxes included

Lot n°2:  F CFA 119.560.050 (one hundred nineteen million, five hundred sixty thousand, fifty francs) all taxes included

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

This contract shall be financed by the operating budget SONARA (ED119-X05-0198).

  1. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of

Lot n° 1: CFAF 2.160.000 (two million one hundred sixty thousand francs)

Lot n° 2: CFA F2.005.200 (two million five thousand, two hundred francs)

Valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender. They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 140.000 (one hundred forty thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°013.19

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division  of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 14/06/2019 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER  N°013.19 / ONIT / SONARA / CIPM / 2019 OF 15/05/2019

MAINTENANCE OF RESIDENTIAL QUARTERS, BUILDINGS AND AUXILIARY FACILITIES OF SONARA

[Lot n°…… : …………………………………………………………….]

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 14/06/2019 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES (applicable for both lots)

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid …………………………………………………..10 points
  • Methodology and technical solutions proposed …………..35 points
  • Organization/Human resources/Qualification………………20 points
  • Material means ……………………………………………………………….20 points
  • Safety and Environmental ……………………………………………..15 points

          TOTAL ………………………………………………………………… 100 points

 14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file ;
  • Failure to present an attestation of site visit issued by SONARA;
  • Lack of references (at least 2), a minimum cumulative duration of twelve (12) months in the field of maintenance of large buildings (see housing, BAP, hotels and other buildings for professional use), in the state bodies ” electricity ”, ” plumbing ” and ” civil engineering ” [attach copy of the corresponding Contracts / Contracts / Orders and / or PV (see Provisional for services in progress, or Final for closed services)] in the last five years;
  • Failure to obtain at least 70 points on a score of 100 after addition of the essential criteria’s notes.
  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. MAXIMUM NUMBER OF LOT

A company may bid for one or more lots, but can not be awarded more than one (01) lot. In the event that a bidder is the best bidder for more than one (01) lot, the Contracting Authority will award him the lot of his preference as specified in his financial bid.

  1. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 15/05/2019

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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