FOR

THE RENEWAL OF FILES OF SONARA SUPPLIERS

  1. Purpose

The purpose of this invitation to tender is the renewal of files of companies within the framework of supplies and services in SONARA, of an amount less than or equal to 25. 000. 000 CFAF for the 2020 – 2021 fiscal year.

  1. Presentation of SONARA:

 The National Refining Company Ltd (SONARA) was created by presidential decree n°73/135 of 24 March 1973, incorporated on 07 December 1976 with an establishment convention put in place by the government of Cameroon on 11 January 1978.  The company was inaugurated in 16 March 1981.

It is a Limited liability company with a Board of Directors governed by the provisions of the OHADA Uniform Act relating to commercial companies and Economic Interest Groupings, and by law n° 2017/011 of 12 July 2017 on general statutes of public institutions of the public and Para public sector.

The capital of SONARA stands at 19.560 062 CFA F with a majority of the shares owned by the state of Cameroon.

The main goal of SONARA is to operate a crude oil refinery to primarily satisfy the needs of the Cameroonian market in refined petroleum products such as: butane, super, gas oil, distillate, fuel oil, kerosene and jet fuel. The present treatment capacity stands at 2.100.000 tons per year.

SONARA has the ISO 9001v2015 certification and has attained level 8 of the International Safety            Rating System (ISRS).

 

  1. Objective :

SONARA launches an invitation to tender to Cameroonian-based companies in good standing with the tax administrations, with a view to restricted consultations and / or quotation requests for the supply of Goods and Services less than or equal to 25.000.000 CFA F, all taxes inclusive, in the following types of services to be carried out in SONARA for the 2020 and 2021 fiscal years: 

  • Supplies;
  • Works;
  • Services/ Intellectual services.

 

  1. Activities

 4.1. Supplies

 4.1.1. General supplies

1 PRINTED DOCUMENTS
2 OFFICE STATIONERIES AND PAPERS
3  GENERAL HARDWARE STORE
4 OFFICE FURNITURE, HOUSE AND OTHER EQUIPMENT
5 MEDICAL APPARATUS AND EQUIPMENT
6 DRUG STORE, HYGIENE AND MAINTENANCE PRODUCTS
7 ACCESSORIES AND COMPUTER EQUIPMENT, TELECOMMUNICATIONS AND OFFICE AUTOMATION
8 ARMES AND  AMMUNITIONS
9 ELECTRO APPLIANCES, BATTERY AND KITCHEN UTENSILS
10 MATERIALS AND SPORTS EQUIPMENT
11 SPARE PARTS OF VEHICLES (AUTOMOBILE)
12 PERSONAL PROTECTIVE EQUIPMENT
13 ELECTRO-APPLIANCES/AUDIO VISUALS AND ACCESSORIES

 

4.1.2. Industrial Equipment

1 FITTINGS, SCREWS, BOLTS
2 INDUSTRIAL SEALING
3 PIPPING
4  INSTRUMENTATION SPARE PARTS
5  ELECTRICITY/AIR CONDITION SPARE PARTS
6 SAFETY APPLIANCES AND EQUIPMENT//INSPECTION, FIGHT AGAINST FIRE AND THE  PROTECTION OF  THE ENVIRONMENT
7 CHEMICAL EQUIPMENT
8 LUBRICANTS
9  LABORATORY EQUIPMENT
10  PRECISION EQUIPMENT (METROLOGY)
11  INDUSTRIAL VALVES
12 MECHANICAL SPARE PARTS
13 INDUSTRIAL/ MEDICAL GAS

 

4.2. Works

 4.2.1. General Works

1 BUILDING/ PUBLIC WORKS ( CIVIL ENGINEERING)
2 PRINTING/ SCREEN PRINTING
3 MAINTENANCE OF BUILDINGS AND GREEN SPACE
4 SPACE PLANING
5 APPAREL/CLOTHING
6 MAINTENANCE AND REPAIR OF VEHICLES AND ENGINES
7 DESINSECTISATION/ RAT EXTERNALIZATION/ SNAKE EXTERNALIZATION
8 METAL CARPENTRY AND HARDWARE
9 GARBAGE REMOVAL
10 WEEDING/TREATING/TREE TREEMING

 

4.2.2. Industrial Works

1 CONSTRUCTION AND ET MAINTENANCE OF NETWORKS AND ELECTIC APPLIANCES
2 ELECTRIC MOTOR REWINDING
3 ENGINEERING AND METALIC CONSTRUCTION
4  INDUSTRIAL PIPPING
5  INDUSTRIAL PAINTING
6 INDUSTRIAL CLEANING/ CLEANING OF DRAINS/ DRAINING OF GUTTERS (HYGIENE AND SANITATION)
7 MACHINING OF WORKSHOP PARTS
8 AIR CONDITIONING
9 CONSTRUCTION AND MAINTENANCE OF TELEPHONE AND COMPUTER NETWORKS
10 INDUSTRIAL MECHANICAL WORKS
11 SHEET METAL WORKS
12 REFACTORY WORKS
13 INSTRUMENTATION WORKS
14 REFURBISHING OF PRECISION EQUIPMENT

 

4.3. Services / Intellectual Services

1 TRAINING
2 AUDIT AND CONSULTANCY
3 STUDIES
4 RENTAL OF VEHICLES/ENGINES
5 PUBLICITY
6 PLACEMENT OF WORKERS
7 WATER ANALYSIS
8 DRIVING SCHOOL
9 PROJECT MANAGEMENT

 

  1. Domain of Activities:

The activities presented above are grouped into the following three main areas:

  • SUPPLIES AND GENERAL WORKS ; 
  • SUPPLIES AND INDUSTRIAL WORKS ; 
  • SERVICES/ INTELLECTUAL SERVICES.

 NOTA: Candidate companies are required to submit a file for a single domain of activity and to specify their preferred activity.

A candidate firm may not be registered as a supplier or a service provider for more than 10 (ten) activities in a domain.

  1. Composition of Bids:

 Bids written in French or in English must be presented in 2 (two) parts:

  • Administrative file,
  • Technical file mainly made up of references

 

 6.1. Supplies and General Works

 ADMINISTRATIVE FILE

Valid certificate of non-payment
Valid certificate of non-bankruptcy
Business registration
Valid taxpayer’s card
Certificate of localization signed by the competent taxation office
Certificate of non-conviction of the manager not older than 3 months
Certificate of non-exclusion from public contracts for the current year
Attestation of submission, the National Social Insurance company (CNPS)
Staff and organizational structure
Presentation brochure of the company

 

REFERENCES

Past performances in quality, safety and environment
Present and past partners
Recent technical references (list of customers, attestation of job well done)
Catalogue of products/services

 

 6.2. Supplies and Industrial Works 

ADMINISTRATIVE FILE

Valid clearance certificate
Certificate of non-bankruptcy
Registation certificate
Valid taxpayer’s card
Certificate of localization signed by the competent taxation office
Certificate of non- conviction not older than 3 months
Certificat de non exclusion des marchés publics de l’année en cours
Attestation of submission, the national social insurance
Staff and organizational structure
Presentation brochure of the company
Legalized signature of the manager

REFERENCES

Catalogue of products and/or services
Experience in the domain, projects or services already carried out elsewhere within the last three years  and/or in SONARA)
Compliance certificate of products and services
Policy and environmental management plan / Quality, safety and environmental plan (attach detailed document )
Organization,  human resource management plan (attach organizational chart)
CV of the specialized technical staff (signed by the recipient and approved by the manager of the company)

 

 6.3. Services/Intellectual Services

 ADMINISTRATIVE FILE

Valid clearance certificate
Valid certificate of non-bankruptcy
Registration of company
Valid taxpayer’s card
Certificate of localization of company signed by the competent taxation office
Certificate of non-conviction not older than three months
Certificate of non-exclusion from public contracts for the current year
Attestation of submission, the National Social Insurance (CNPS)
Staff and organizational structure
Brochure of activities of the company
Legalized signature of the manager

 

REFERENCES

1 Catalogue of services
2 Experience in the domain, projects or services rendered elsewhere  and/or in SONARA within the last three (3) years
3 Past and present partners
4 Organization, Human Resource Management plan (attach organizational chart)
5 CV of the specialized technical staff (signed by the recipient and approved by the manager of the company)

  

  1. Selection criteria by domain

7.1. Eliminatory criteria (Valid for all domains)

  • Non specified domain of activities in a sealed envelope;
  • Falsified declaration or forged document;
  • Failure to obtain at least 80% of the yes during the addition of points of essential criteria;

7.2.  Essential criteria

The examination of essential criteria shall consist in verifying the compliance of bids of the tenderers with the required administrative and technical documents required for each domain of activity as follows:

DOMAIN 1

 7.2.1.  Supplies and General Works

 ADMINISTRATIVE FILE CONFORMITY

(yes/no)

Valid clearance attestation
Valid certificate of non-bankruptcy
Registration of company
Valid tax payer’s card
Certificate of localization signed by the competent taxation office
Certificate of non-conviction of the manager of the company not older than 3 months
Certificate of non-exclusion from public contracts for the current year
Attestation of submission to the national social insurance company
Staff and organizational structure
Presentation brochure of the company
Legalized signature of the manager
Good presentation of the file
REFERENCES CONFORMITY

(yes/no)

Past performances in quality, safety and environment  for the past 3 years
Recent technical references (list of customers, attestations of job well done)
Catalogue of products/services

        

DOMAIN 2

7.2.2.    Supplies and Industrial Works

  ADMINISTRATIVE FILE CONFORMITY

(yes/no)

Valid clearance certificate
Valid certificate of non-bankruptcy
Registration of the company
Valid taxpayer’s card
Certificate of localization signed by the competent taxation office
Certificate of non-conviction of the manager not older than  3 months
Certificate of non-exclusion from public contract for the current year
Attestation of submission from the national social insurance (CNPS)
Staff and organizational structure
Presentation brochure of the company
Legalized signature of the manager
Good presentation of the file
REFERENCES CONFORMITY

(yes/no)

Catalogue of products and/or services
Experience in the domain, projects or services already rendered elsewhere and/or SONARA within the last 3 years
Compliance certificate of products and services
Policy and environmental management plan / quality hygiene safety and environment Plan (attach detailed document)
Policy and environmental management plan/ quality, Hygien, safety and environment.  (attach document described)
CV of specialized technical staff (signed by the recipient and approved by the manager of the company)

  

DOMAIN 3

7.2.3.  Services/Intellectual Services

 ADMINISTRATIVE FILE CONFORMITY

(yes/no)

Valid clearance certificate
Valid certificate of non-bankruptcy
Registration of company
Valid taxpayer’s card
Certificate of localization signed by the competent taxation office
Certificate of non-conviction of the manager not older than 3 months
Certificate of non-exclusion from public contracts for the current year
Attestation of submission from national insurance company
Staff and organizational structure
Presentation brochure of the company
Legalized signature of the manager
Good presentation of the file

 

REFERENCES CONFORMITY

(yes/no)

Catalogue of services
Experience in the domain, projects or services already rendered elsewhere and /or in SONARA within the last 3 years
Organization, Human Resource Management Plan (attach organizational chart)
CV of the special technical staff (signed by the recipient and approved by the manager of the company)
  1. Submission of Bids

Bids written in French or in English will be produced in 01 (one) sealed clearly stating the domain of activity requested and mentioning the following:

 INVITATION TO TENDER FOR THE RENEWAL OF FILES OF SONARA SUPPLIERS

« To be opened only during the tender opening session »

They must be submitted upon acknowledgement receipt at the purchase and Sub-contracting service of SONARA) latest on 30 April 2020.

  1. Further information

 Further information can be obtained during working hours at the NATIONAL Refining Company Ltd (Maintenance Department/ Procurement Division/Purchase and sub-contracting service) BP 365 Limbe, Tel 233 42 38 15 or 233 33 22 38.

  1. Publication of results

Results of this invitation to tender will be made known in the month of June 2020.

  1. Withdrawal of unsuccessful bids

Bidders whose bids shall not be retained will be invited to the Purchase and sub-contracting service within a deadline of 15 (fifteen) days after the publication of the list of accredited SONARA suppliers, to withdraw their bids.

After this deadline, bids which shall not be withdrawn shall be destroyed and can no longer be claimed by the issuers.

Limbe, the 17/02/2020

        

Jean-Paul SIMO NJONOU

General Manager

Certificat de système de qualité

SONARA

National Refining Company Ltd.

© 2018 Sonara — All Rights Reserved