For

the supply of ink cartridges and ribbons for SONARA printers

RESTRICTED NATIONAL INVITATION TO TENDER N°010.21 / RNIT / SONARA / CIPM / 2021 OF 18th/06/2021

For

THE SUPPLY OF INK CARTRIDGES AND RIBBONS FOR SONARA PRINTERS

——————————————————————————————————-                                  

  1. SUBJECT OF THE INVITATION TO TENDER

The General Manager of the National Refining Company Ltd (Contracting Authority), launches a restricted national invitation to tender for the supply of ink cartridges and ribbons for SONARA printers.

  1. NATURE OF SERVICES

The Supplier retained at the end of the current procedure shall provide to SONARA, within thirty-six months, ink cartridges and ribbons for printers; these items must comply with the technical specifications defined in the Description of the Supply.

  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the corresponding service order:

  • Unconditionnal period: twelve (12) months
  • First conditional period: twelve (12) months
  • Second conditional period: twelve (12) months
  1. ALLOTMENT

The contract is not allotted.

  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 228.960.000 (Two hundred and twenty-eight million, nine hundred and sixty thousand francs) all taxes included.

  1. PARTICIPATION AND ORIGIN

Participation in this invitation to tender is restricted to the two (02) following firms selected following the Call for Expressions of Interest N°010.21/AMI/SONARA/2021 of the 27th/04/2021; these are:

Name of the tenderer

Address

1

LE COMPETING Sarl

P.O.BOX 6718 Douala

Phone : 699 80 25 23  / 677 77 85 21

2

Groupement DREAM MILLENIUM COMPUTER  Sarl et MAHE Sarl

P.O.BOX 284 Douala

Phone : 695 34 04 88 / 691 93 93 90    

  1. FINANCING

Services forming the subject of this invitation to tender shall be financed by the SONARA Budget Head No.FI321-S70-0903.

  1. PROVISIONNAL BID BOND

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 3.840.000 (three million eight hundred and forty thousand francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

  1. CONSULTATION OF TENDER FILE

The file may be consulted during working hours at the Contracts Division of the National refining Company (SONARA), P.O. Box 365 Limbe, as soon as this notice is published.

  1. ACQUISITION OF THE TENDER FILE

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 150.000 (one hundred and fifty thousand francs) at any BICEC branch using the following references:  

BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Name of bidder/SONARA/ITT n°010.21

 

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA), P.O.BOX 365 – Limbe latest on the 22nd/07/2021 at 10 a.m. local time, bearing the following label:      

INVITATION TO TENDER  N°010.21 / RNIT / SONARA / CIPM / 2021 OF 18th/06/2021

SUPPLY OF INK CARTRIDGES AND RIBBONS FOR SONARA PRINTERS

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OF OFFERS.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF BIDS

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 22nd/07/2021 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

  1. EVALUATION CRITERIA

14.1 ESSENTIAL CRITERIA

The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:

  • Presentation of the bid
  • Origin of material
  • Logistic means
  • Guaranteed

14.2 ELIMINATORY CRITERIA

  • Incomplete administrative file ;
  • Failure to obtain at least 70% of ‘’YES’’ during addition of the essential criteria’s notes.
  1. SELECTION METHOD OF CONSULTANT

The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.

  1. AWARD

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.       

  1. VALIDITY OF OFFERS

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

  1. COMPLEMENTARY INFORMATION

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O.  BOX 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.

 

Done in Limbe, the 18th/06/2021

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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