OPEN NATIONAL INVITATION TO TENDER N°024.20/ONIT/SONARA/CIPM/2020 OF 19th/10/2020
FOR THE SUPPLY OF PLUMBING AND PAINTING MATERIALS FOR THE MAINTENANCE OF SONARA BUILDINGS AND RESIDENTIAL CITIES
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- SUBJECT OF THE INVITATION TO TENDER
The General Manager of the National Refining Company Ltd – SONARA, Contracting Authority, launches an Open National Invitation to Tender for the supply of plumbing and painting materials for the maintenance of SONARA buildings and residential cities.
- NATURE OF SERVICES
The Supplier selected at the end of this procedure, will be responsible for ensuring, according to a periodic program validated in concert with the Contracting Authority, the delivery of plumbing and painting materials intended for the maintenance of buildings and residential cities of SONARA. The material delivered must comply with the technical specifications defined in the Supply Description.
- EXECUTION DEADLINE
The maximum period provided by the Contracting Authority for the performance of the services covered by this invitation to tender is twelve (12) months from the date of notification of the corresponding service order, to supply the materials.
The contract is not allotted.
- ESTIMATED COST
The estimated cost of the operation following prior studies stands at CFAF 28.220.513 (twenty-eight millions two hundred and twenty thousand five hundred and thirteen francs) all taxes included.
- PARTICIPATION AND ORIGIN
Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.
Services forming the subject of this invitation to tender shall be financed by the SONARA operational budget (budget head n°ST120-Q70-3130).
- PROVISIONNAL BID BOND
Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 473.300 (four hundred and seventy-three thousand, three hundred francs) and valid for thirty (30) days beyond the original date of the validity of the offers.
- CONSULTATION OF TENDER FILE
The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O Box 365 Limbe, as soon as this notice is published.
- ACQUISITION OF THE TENDER FILE
The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 50.000 (fifty thousand francs) at any BICEC branch using the following references: BICEC
Account / 335 98800001 89
Special customer account CAS – ARMP
Name of bidder/SONARA/ITT n°024.20
- SUBMISSION OF BIDS
Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the NATIONAL REFINING COMPANY (SONARA), P.O.BOX 365 – LIMBE latest on the 11th/11/2020 at 10 a.m. local time, bearing the following label:
INVITATION TO TENDER N°024.20 / ONIT / SONARA / CIPM / 2020 OF 19th/10/2020
SUPPLY OF PLUMBING AND PAINTING MATERIALS FOR THE MAINTENANCE OF SONARA BUILDINGS AND RESIDENTIAL CITIES
«To be opened during the tenders-opening session only»
- ADMISSIBILITY OF OFFERS.
Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.
They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.
Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.
- OPENING OF BIDS
The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.
The opening of administrative documents and technical bids will take place on 19th/11/2020 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.
Only bidders may attend the opening session or be represented by a person of their choice duly authorized.
The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.
- EVALUATION CRITERIA
- ESSENTIAL CRITERIA
The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:
- Specification of supplies and quantities;
- Compliance with specifications;
- Certification required;
- ELIMINATORY CRITERIA
- Incomplete administrative file ;
- Not having provided technical specification sheets for the proposed materials;
- Failure to obtain at least 70% of ‘’YES’’ during addition of the essential criteria’s notes.
- SELECTION METHOD OF CONSULTANT
The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.
The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.
- VALIDITY OF OFFERS
Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.
- COMPLEMENTARY INFORMATION
Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. BOX 365 LIMBE – Cameroon, Tel: 220.127.116.11 or 18.104.22.168 / Fax: 22.214.171.124 or 126.96.36.199.
Done in Limbe, the 19th/10/2020
The Project Owner
Jean-Paul SIMO NJONOU