OPEN NATIONAL INVITATION TO TENDER
N°007.20 / ONIT / SONARA / CIPM / 2020 OF 7th/04/2020
FOR THE SUPPLY OF SECURITY SEALS TO SONARA
- SUBJECT OF THE INVITATION TO TENDER
Within the framework of protecting the integrity both in quality and quantity of petroleum products leaving the loading blocks, the General Manager of the National Refining Company Ltd (SONARA), launches an open national tender for the supply of security seals.
- NATURE OF SERVICES
The bidder retained at the end of this selection procedure, shall provide to SONARA 50.000 (fifty thousand pieces
of security seals); these seals must comply with technical specifications outlined in the detailed supply document.
- EXECUTION DEADLINE
The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Two (02) months, as from the date of notification of the order of the corresponding service, start the services:
The contract is not allotted.
- ESTIMATED COST
The estimated cost of the operation following prior studies stands at CFAF 65.587.500 (Sixty-five million, five hundred and eighty-seven thousand, five hundred francs) all taxes included.
- PARTICIPATION AND ORIGIN
Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.
Services forming the subject of this invitation to tender shall be financed by the SONARA operational budget of the 2019 financial year; Budget Head No.ST120-Q70-3130.
- PROVISIONNAL BID BOND
Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 1.100.000 (one million one hundred thousand francs) and valid for thirty (30) days beyond the original date of the validity of the offers.
- CONSULTATION OF TENDER FILE
The file may be consulted during working hours at the Contracts Division of the National refining Company (SONARA), P.O Box 365 Limbe, as soon as this notice is published.
- ACQUISITION OF THE TENDER FILE
The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 55.000 (fifty five thousand francs) at any BICEC branch using the following references: BICEC
Account / 335 98800001 89
Special customer account CAS – ARMP
Name of bidder/SONARA/ITT n°007.20
- SUBMISSION OF BIDS
Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the NATIONAL REFINING COMPANY (SONARA), P.O.BOX 365 – LIMBE latest on the 7th/05/2020 at 10 a.m. local time, bearing the following label:
INVITATION TO TENDER N°007.20 / ONIT / SONARA / CIPM / 2020 OF 7th/04/2020
SUPPLY OF SECURITY SEALS TO SONARA
«To be opened during the tenders-opening session only»
- ADMISSIBILITY OF OFFERS.
Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.
They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.
Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.
- OPENING OF BIDS
The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.
The opening of administrative documents and technical bids will take place on 7th/05/2020 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.
Only bidders may attend the opening session or be represented by a person of their choice duly authorized.
The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.
- EVALUATION CRITERIA
- ESSENTIAL CRITERIA
The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:
- Origin of material
- Quality of material
- ELIMINATORY CRITERIA
- Incomplete administrative file ;
- Failure to provide technical specifications of the security seals proposed
- Failure to present an undertaking (letter), not to duplicate the numbering affixed on the seals meant for SONARA
- Failure to obtain at least 70% of ‘’YES’’ during addition of the essential criteria’s notes.
- SELECTION METHOD OF CONSULTANT
The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.
The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.
- VALIDITY OF OFFERS
Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.
- COMPLEMENTARY INFORMATION
Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. BOX 365 LIMBE – Cameroon, Tel: 188.8.131.52 or 184.108.40.206 / Fax: 220.127.116.11 or 18.104.22.168.
Done in Limbe, the 7th/04/2020
The Project Owner
Jean-Paul SIMO NJONOU
- SONARA Internal Tender’s Board (CIPM)
- DMAR (for posting and other publications)