OPEN NATIONAL INVITATION TO TENDER N° 021.20 / ONIT / SONARA / CIPM / 2020 OF 21^st/09/2020

FOR THE UPKEEP OF GREEN SPACE OF SECTOR 1 IN BOTA RESIDENTIAL QUARTER

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1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA launches an Open National Invitation to tender to ensure the upkeep of green space of sector 1 in Bota residential quarter.

 

2. CONSISTENCE OF SERVICE

The bidder retained at the end of this selection procedure will be responsible for a duration of three years, for the upkeep of green space of sector 1 in Bota residential quarter, in accordance with the outlined terms of reference and following the descriptions of the following services:

• GRASS SURFACE:
• The shearing of turfed surfaces which must be mechanical or manual, and must be systematically done with obligation of result (height of shearing: 3cm maximum)
• The weeding of un- turfed green space and starting from the edge of the turfed space, with obligation of result (any space not turfed where the height of the grass is higher than 5 cm, will be considered not in conformity)
• The pulling of bad weeds in the turfed space
• Raking, collecting and evacuation of waste of shearing and of grass cutting
• The pulverization of manure, insecticidal and fungicidal products on turfed green space
• The evacuation of plants and other waste by the co-contractor to an approved public landfill and in accordance with Cameroonian regulations;
• TREES / SHRUBS AND HEDGES:

The work to be done includes:

• The pruning of trees and shrubs located in the green space zone concerned (at the request of SONARA)
• The size of the shrubs and the quick-set hedges planted in the turfed or un-turfed space, as well as in the space defined above. Maximum height of the hedges: 1 meter
• The staking of the shrubs and the hedges,
• The treatment of the hedges by spreading the manure, pulverization of insecticides and fungicides if necessary,
• The collection and evacuation of waste from the pruning and scraping of trees, shrubs and flowers to the approved public refuse zone, and in accordance with the Cameroonian regulation in force.
• GUTTERS / STREETS AND COMMON PORTIONS:

The work to be done includes:

• Cleaning, sweeping of all refuse in gutters be it plants, rags, cans beams, stones or waste of all kinds, without the list being exhaustive; quarterly cleaning of concreted or un concreted gutters, concrete manhole before the rainy season
• Cleaning and sweeping of the streets and common portions: streets, driveways, parking lots, walkways and their barbicans.

 

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is: Thirty-six (36) months divided into three (03) periods as follows, as from the date of notification of the corresponding service order:

• Unconditionnal Tranche: twelve (12) months
• First conditional phase: twelve (12) months
• Second conditional phase: twelve (12) months

 

4. NUMBER OF LOTS 

 The contract is made up of one (01) lot only.

 

5. ESTIMATED COST

The provisional cost of the operation after earlier studies is CFAF 89.139.852 (eighty-nine million one hundred and thirty-nine thousand eight hundred and fifty-two) all taxes included.

 

6. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies.

 

7. FUNDING

        This contract shall be financed by the SONARA budget (ED220-X05-0199)                  

 

8. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 1.495.008 (one million four hundred and ninety-five thousand and eight francs) valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

                                                                    

9. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

 

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 100.000 (one hundred thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°021.20

 

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 22^nd/10/2020 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°021.20 / ONIT / SONARA / CIPM / 2020 OF 21^st/09/2020

UPKEEP OF GREEN SPACE OF SECTOR 1 IN BOTA RESIDENTIAL QUARTER

«To be opened during the tenders-opening session only»

 

12. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

 

13. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 22^nd/10/2020 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

 

14. REQUIREMENTS FOR SELECTING ENTERPRISES [applicable for both (02) lots]

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

• Presentation of the bid…………………………………. ……………05 points
• Technical proposals…………………………………………………..25 points
• Material means………………………………….…………………….25 points
• Organization / Qualification……………………………..……………25 points
• Over all planning……………………………………………………….20 points

   TOTAL.  ………………………………………………………………100 points

14.2. ELIMINATORY CRITERIA

• Incomplete administrative file
• Absence of references (at least two) in the domain of maintenance of green space (attach copy of the first and the last page of contract, purchase order with a total deadline execution equal or more than 24 months with final or temporary job delivery report)
• Failure to obtain at least 70 on a score of 100 points after addition of the essential criteria

 

15. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

 

16. AWARD :

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

 

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

 

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

 

Done in Limbe, the 21^st/09/2020

The Project Owner

 

Jean-Paul SIMO NJONOU

 

Duplicate: (1) MINMAP – (2) ARMP – (3) CIPM/SONARA – (4) DG/DMAR (for posting and other publications)