Related to upkeep of green spaces for sector 2 of the Bota residential quarter, from the 1st January 2025 to the 31st December 2025.

OPEN NATIONALINVITATION TO TENDER N° 027.24/ONIT/SONARA/CIPM/2024OF 8^th/10/2024

Related to UPKEEP OF GREEN SPACES FOR SECTOR 2 OF THE BOTA RESIDENTIAL QUARTER FROM THE  1^stJANUARY 2025 TO THE 31^stDECEMBER 2025

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1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Contracting Authority, launches an Open National Invitation to tender related to upkeep of green spaces for sector 2 of the Bota residential quarter, from the 1^st January 2025 to the 31^st December 2025.

2. CONSISTENCE OF SERVICE

On a technical level and in accordance with the description of the Terms of Reference, the services payable by the potential Co-contractor are listed as follows:

(A) Grassed or non-grassed surfaces

• Mowing of grassy areas, which must be mechanical or manual, must be systematically done with an obligation to achieve results (mowing height: 3 cm maximum).
• Weeding of non-grassed green spaces and from the edge of grassed areas, with obligation of results (any non-grassed space where the height of the grass is greater than 5 cm will be considered non-compliant) ;
• Pulling out weeds in grassy areas.
• Raking, collection and disposal of mowing and grass cutting waste.
• Watering the lawn throughout zone 4, the football stadium.
• Spraying fertilizers, insecticides and fungicides on green grassy areas.

These chemical products used must be approved by the environmental control, hygiene and health services of SONARA, and, above all, approved by the Chamber of Agriculture and the Ministry of Health of Cameroon.

• Plants and other waste will be evacuated by the service provider to an approved public landfill in accordance with Cameroonian regulations, a copy of which should be sent to SONARA.

(B) Trees, shrubs and hedges

These include:

• Pruning of trees and shrubs located in the areas of green spaces concerned (at the request of SONARA)
• The size of shrubs and hedges planted in grassed or non-grassed areas and included in the areas defined above. Maximum height of hedges : 1 meter.
• Staking of shrubs and hedges
• Treatment of hedges by spreading fertilizers, spraying insecticides and fungicides if necessary.

The collection and disposal of cutting and pruning waste from trees, shrubs and flowers to an approved public landfill in accordance with current Cameroonian regulations.

(C) Gutters, streets and common areas

These include:

• To clean and sweep all rubbish from the gutters, such as plants, rags, cans, bottles, planks, stones or waste of all kinds without the list being exhaustive.
• To clean the concrete or non-concreted gutters and concrete manholes quarterly before the rainy seasons.
• To clean and sweep the streets and common areas: streets, alleys, parking lots, sidewalks and their barbicans.

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months, as from the date of notification of the corresponding Service Order.

4. ALLOTMENT

The contract is not allotted.

5. ESTIMATED COST

The provisional cost of the operation after earlier studies isCFAF 35.681.985(thirty-five million six hundred and eighty-one thousand nine hundred and eighty-five francs)all taxes included.

6. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies.

7. FUNDING

This contract shall be financed by the SONARA maintenance budget (ED224-X05-0199)

8. PROVISIONAL BOND

To avoid rejection, each bidder must include in his administrative documents, a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see file nº11), of an amount of CFAF 598.440(five hundred and ninety-eight thousand four hundred and forty francs) and valid for 30 days, beyond the original date of validity of the offers.

9. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbé (General Management /Contracts Division).

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-P.O. Box 365 Limbé, upon presentation of a receipt of payment of a non-refundable amount ofCFAF 55.000 (fifty-five thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°027.24

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Divisionof the National Refining Company Ltd (SONARA), P.O.BOX 365 -Limbé, latest on the 6^th/11/2024 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°027.24/ONIT/SONARA/CIPM/2024 OF 8^th/10/2024

UPKEEP OF GREEN SPACES FOR SECTOR 2 OF THE BOTA RESIDENTIAL QUARTER

FROM THE  1^st JANUARY 2025 TO THE 31^st DECEMBER 2025

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OFFERS

Under penalty of rejection, the other documents in the administrative file required must be produced in originals or certified copies by the issuing service or an administrative authority, in accordance with the stipulations of the Special Regulations of the Call for Tenders.

They must date from less than three (03) months preceding the original date of submission of offers or have been established after the date of signature of the Call for Tenders.

Any offer not in conformity with the requirements of the Tender Document will be declared inadmissible; this will be the case notably in the absence of a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see file nº11).

13. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

• The opening of administrative documents and technical bids will take place on 6^th/11/2024 at 10:30 am at the Company restaurant in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of of 70 points out of 100 following additions of essential criteria’s notes.

14. EVALUATION CRITERIA

14.1. Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of the special regulations of the call for tenders (RPAO); the items to be checked will include:

• Presentation and consistency of the bid ………………………………15 points
• Methodology and technical solutions proposed….…….……………..22 points
• Organization / Human resources / Qualification ………………………….28 points
• Materialresources………………………………………………………..20 points
• Safety and environment………………………………………….……….15 points

TOTAL.  ……………………………………………………………….100 points

14.2. Eliminatory criteria

• Incomplete administrative file;
• Absence of references (at least 02) in the field of maintenance of green spaces (with a cumulative execution period ≥ 12 months) [attach copies of the 1^st and last page of markets/contracts/orders and minutes of corresponding receipts],
• Absence of a valid environmental permit for non-hazardous waste,
• Failure to obtain at least 70 points on a score of 100 following addition of the essential criteria’s notes.

15. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formulacombining quality and price.

16. AWARD 

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the Contracts Divisionof the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbé – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbé, the 8^th/10/2024

The General Manager

El Hadj BAKO HAROUNA