For the rehabilitation of Street H premixing station
March 19, 2025
Announcement
May 15, 2025
OPEN NATIONAL INVITATION TO TENDER N°007.25/ONIT/SONARA/CIPM/2025 OF 9th/04/2025
RELATED TO CLEANING OF CONCRETE AREAS OUTSIDE CUSTOMS ENCLOSURES AND REFINERY BUILDINGS FOR A PERIOD OF TWELVE (12) MONTHS FROM THE 1st JULY 2025.
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- PURPOSE OF THE CALL FOR TENDER
The General Manager of SONARA, Contracting Authority, launches an Open National Invitation to tender to ensure the cleaning of concrete areas outside customs enclosures and refinery buildings for a period of twelve (12) months from the 1st July 2025.
- CONSISTENCE OF SERVICE
From a technical point of view and in accordance with the description of the Terms of Reference, the services reliable to the potential contractor, their frequencies and working hours are described as follows:
|
Seq. |
Venue/Furniture/Equipment |
Work required |
Intervention frequency |
|
1. |
Rugs and carpets |
– Cleaning with some vacuum cleaner and appropriate products |
1 time/day |
|
2. |
Marbles and tiles |
– Sweeping, Brushing, washing of floors and walls up to 2 meters high, – Tile Polishing |
1 time/day (and whenever need arises) |
|
3. |
Exposed glazing, as well as that above 2 meters high |
– High Interior and exterior cleaning and degreasing |
1 time / week |
|
4. |
Toilets |
– Cleaning and washing floors and walls including all accessories. (Urinal, bidet, toilet pot, washbasin, etc.) – Supply of toilet paper – Refill soap holders for hand washes and air fresheners |
Whenever need arises |
|
5. |
Furniture and office equipment including curtains and ceilings |
– Dusting of furniture and equipment – Dusting of ceilings – Dusting Curtains – Specific antistatic screen maintenance in the control room and offices |
1 time / day 1 time / month 1 time / quarterly 1 time / day |
|
6. |
Removal of waste from cleaning and sweeping Removal |
– Removal |
Permanent |
|
7. |
GM’s parking and pool |
– Draining and cleaning |
1 time / day |
|
8. |
Control room |
– Wet sweeping vacuum cleaning |
1 time / day, including Sunday and public holidays |
|
9. |
Electric posts |
– Sweeping and dusting |
1 time / month |
|
10. |
Cornices and false floor |
– Cleaning cornices, – Crystallization in spray, – Suction, – Dusting of false ceilings |
1 time / week 1 time / week 1 time / day 1 time / week |
|
11. |
Control room post |
– Cleaning with vacuum cleaner, – Wet sweeping – Disinfection |
Permanent |
- EXECUTION DEADLINE
The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months, as from the date of notification of the corresponding service.
- ALLOTMENT
The contract is not allotted.
- ESTIMATED COST
The provisional cost of the operation after earlier studies is CFAF 73.195.650 (seventy-three million one hundred and ninety-five thousand, six hundred and fifty francs) all taxes included.
- PARTICIPATION AND ORIGIN
Participation shall be open to all Cameroon-based companies.
- FUNDING
This contract shall be financed by the SONARA maintenance budget (ED125-X05-0077).
- PROVISIONAL BOND
Under penalty of rejection, each bidder must attach to their administrative documents, a bid bond established by a banking establishment or a financial organization authorized to issue bonds within the framework of public contracts in Cameroon (see file nº11), of an amount of CFAF 1.227.600 (one million two hundred twenty-seven thousand and six hundred francs) and valid for 30 days, beyond the original date of validity of the offers.
- CONSULTATION OF THE TENDER FILE
Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbé (General Management / Contracts Division).
- ACQUISITION OF THE TENDER FILE
Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-P.O. Box 365 Limbé, upon presentation of a receipt of payment of a non-refundable amount of CFAF 80.000 (eighty thousand francs) payable to BICEC under the following references:
BICEC
Account / 335 98800001 89
Special Customer Account CAS – ARMP
Remitter: Bidder’s Name / SONARA / ITT n°007.25
- SUBMISSION OF BIDS
Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX 365 – Limbé, latest on the 14th/05/2025 at 10 a.m. local time, bearing the following label:
INVITATION TO TENDER N°007.25/ONIT/SONARA/CIPM/2025 OF 9th/04/2025
CLEANING OF CONCRETE AREAS OUTSIDE CUSTOMS ENCLOSURES
AND REFINERY BUILDINGS FOR A PERIOD OF TWELVE (12) MONTHS FROM THE 1st JULY 2025
«To be opened during the tenders-opening session only»
- ADMISSIBILITY OFFERS
Under penalty of rejection, the other documents in the administrative file required must be produced in originals or certified copies by the issuing service or an administrative authority, in accordance with the stipulations of the Special Regulations of the Call for Tenders.
They must date from less than three (03) months preceding the original date of submission of offers or have been established after the date of signature of the Call for Tenders.
Any offer not in conformity with the requirements of the Tender Document will be declared inadmissible; this will be the case notably in the absence of a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see file nº11).
- OPENING OF TENDER ENVELOPES
The opening of tenders shall be done on two phases; the opening of administrative and technical documents will take place on phase one and shall be followed by that of financial proposals of bidders having obtained the required minimum technical score:
- The opening of administrative documents and technical proposals shall take place on the 14th/05/2025 at 10:30 am in the company restaurant in Limbé, and would be done by the SONARA Internal Tenders Board (CIPM); only bidders or their duly mandated representative having full knowledge of the file can attend the tenders opening session.
- The opening of financial bids will take place at the end of technical analysis and will solely concern bidders who would have obtained a minimum score of 70 points out of a total of 100.
- REQUIREMENTS FOR SELECTING ENTERPRISES
14.1. Essential criteria
The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of RPAO. The checklist will be on:
- Presentation and consistency of the offer …….…..…..………………05 points
- Technical solutions proposed…………………………………………..15 points
- Quality of material and technical specifications of products ………….25 points
- Organization and qualification…………………..………………………20 points
- General planning………………..…..…………………………………..15 points
- Quality, Safety and Environment…………..…………..………………20 points
TOTAL. ………………………..……………………………………….100 points
14.2. Eliminatory criteria
- Incomplete administrative file;
- Absence of reference(s) in environmental hygiene and sanitation works in public spaces (see Hospitals, Ministries, Industries, Banks, Embassies, Organizations, Hotels) whose cumulative execution duration is greater than or equal to twenty-four (24) months (attach copy of the 1st and last page of the markets/contracts/orders and corresponding receipt minutes/provisional or final acceptance sheets).
- Failure to obtain at least 70 points on a score of 100 during addition of the essential criteria’s notes.
- METHOD OF SELECTION OF THE SERVICE PROVIDER
The Provider will be selected according to a formula combining quality and price.
- AWARD
The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.
- TENDER VALIDITY
The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.
- FURTHER INFORMATION
Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.
Done in Limbe, the 9th/04/2025
The Project Owner
El hadj BAKO HAROUNA
