To ensure the removal of household waste in SONARA residential quarters and in the refinery

OPEN NATIONAL INVITATION TO TENDER N° 011.25/ONIT/SONARA/CIPM/2025 OF 15^th/05/2025

Related to REMOVAL OF HOUSEHOLD WASTE IN SONARA RESIDENTIAL QUARTERS AND IN THE REFINERY

————————————————————————————–

1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Contracting Authority, launches an Open National Invitation to tender to ensure the removal of household waste in SONARA residential quarters and in the refinery.

2. CONSISTENCE OF SERVICE

On a technical level and in accordance with the description of the Terms of Reference (TOR), the services payable by the potential Co-contractor are broken down as follows:

• Supply of twenty (20) green garbage containers, with a capacity of one hundred and twenty (120) liters each;
• Monthly supply of five thousand (5.000) biodegradable plastic trash bags with a capacity of two hundred (200) liters each;
• Daily collection before 10:00 a.m. of used household waste bins;
• Cleaning of the premises after each removal;
• Transport of household waste to an approved public landfill, in strict compliance with current regulations.

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months, as from the date of notification of the corresponding service

4. ALLOTMENT

The contract is not allotted

5. ESTIMATED COST

The provisional cost of the operation after earlier studies is CFAF 32.705.505 (Thirty-two million seven hundred and five thousand five hundred and five francs) all taxes included.

6. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies.

7. FUNDING

This contract shall be financed by the SONARA maintenance budget (ED125-X05-0077).                 

8. ELIGIBILITY OF OFFERS

Under penalty of rejection, each bidder must attach to their administrative documents, a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see document nº11 of the Tender File), of an amount of CFAF 548.520 (five hundred and forty-eight thousand five hundred and twenty francs) valid for thirty (30) days beyond the original date of validity of the offers.

9. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbe (General Management / Contracts Division).

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-P.O. Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 51.000 (fifty-one thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°011.25

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX 365 – Limbe, latest on the 17^th/06/2025 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°011.25/ONIT/SONARA/CIPM/2025 OF 15^th/05/2025

REMOVAL OF HOUSEHOLD WASTE IN SONARA RESIDENTIAL QUARTERS AND IN THE REFINERY

‘’To be opened during the tenders-opening session only’’

12. ADMISSIBILITY OFFERS

Under penalty of rejection, the other documents in the administrative file required must be produced in originals or certified copies by the issuing service or an administrative authority, in accordance with the stipulations of the Special Regulations of the Call for Tenders.

They must date from less than three (03) months preceding the original date of submission of offers or have been established after the date of signature of the Call for Tenders.

Any offer not in conformity with the requirements of the Tender Document will be declared inadmissible; this will be the case notably in the absence of a bid bond issued by a banking establishment or a financial organization authorized to issue bonds for public contracts in Cameroon (see file nº11).

13. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

• The opening of administrative documents and technical bids will take place on 17^th/06/2025 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

14. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

• Presentation and consistency of the bid …….……………………………… 15 points
• Methodology and technical solutions proposals ………………….. 22 points
• Organization / Human means / Qualification ………………………… 28 points
• Material means ………………………………………………..……………………………………… 20 points
• Safety and environment ……………………………………………………………………… 15 points

TOTAL.  …………………………………………..………………………………………………… 100 points

14.2. Eliminatory criteria

• Incomplete administrative file;
• The bidder does not justify references (at least 02) in the field of waste removal (attach a copy of the 1st and last page of the markets/contracts/orders whose cumulative execution times are greater than or equal to 12 months + receipt report/corresponding provisional or final acceptance forms);
• The bidder does not hold a valid environmental permit issued by MINEPDED for the removal of non-hazardous waste;
• Failure to obtain at least 70 points on a score of 100 after addition of the essential criteria’s notes.

15. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Service Provider will be selected on the basis of the quality-cost postulate.

16. AWARD 

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 15^th/05/2025

The Project Owner

El hadj BAKO HAROUNA