For Upgrading work on the 160 WB1 weighbridge from 50 to 60 tons (with modification of civil engineering, supply plus installation of an automatic weight printing device after weighting the trucks) and requalification work on transactional instruments by weighing of SONARA.

OPEN NATIONAL INVITATION TO TENDER N° 007.22 / ONIT / SONARA / CIPM / 2022 OF 13^th/06/2022

FOR UPGRADING WORK ON THE 160 WB1 WEIGHBRIDGE FROM 50 TO 60 TONS (WITH MODIFICATION OF CIVIL ENGINEERING, SUPPLY PLUS INSTALLATION OF AN AUTOMATIC WEIGHT PRINTING DEVICE AFTER WEIGHING THE TRUCKS) AND REQUALIFIACTION WORK ON TRANSACTIONAL INSTRUMENTS BY WEIGHING OF SONARA

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1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Project Manager, launches an Open National Invitation to Tender for Upgrading work on the 160 WB1 weighbridge from 50 to 60 tons (with modification of civil engineering, supply plus installation of an automatic weight printing device after weighting the trucks) and requalification work on transactional instruments by weighing of SONARA.

2. NATURE OF WORKS

The service provider retained at the end of this procedure will be responsible for ensuring revamping work (modification of civil engineering, increase in scope, supply and installation of new sensors and automatic printing device, supply and electrical connection, adjustment, weight gauging and standard trucks and recertification by MINCOMMERCE of the weighbridge at the PCCC) as well as the annual regulatory visit of SONARA’S transactional balances as described in the Specifications for Particular Technical Clauses (CCTP).

3. EXECUTION DEADLINE

The maximum period provided by the Contracting Authority for the performance of the services covered by this invitation to tender is six (06) months from the date of notification of the corresponding service order, to start the services.

4. NUMBER OF LOTS

The contract is made up of one (01) lot only.

5. ESTIMATED COST

The estimated cost of the operation resulting from the preliminary studies is CFAF 50.085.000 (fifty million and eighty-five thousand francs) All Taxes Included.

6. PARTICIPATION AND ORIGIN

Participation in this call for tenders is open to Cameroonian companies with the skills and expertise required in this specific area.

7. FUNDING

The services covered by this call for tenders are financed by the budget of SONARA.

8. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 840.000 (eight hundred and forty thousand francs) and valid for thirty (30) days beyond the original date of validity of the offers. Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

9. CONSULTATION OF TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbe (GENERAL MANAGEMENT / CONTRACTS DIVISION).

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-P.O. Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 50.000 (fifty thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°007.22

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA, P.O. BOX 365 – Limbe), latest on the 14/07/2022 at 10 a.m. local time, bearing the following label:  INVITATION TO TENDER N°007.22 / ONIT / SONARA / CIPM / 2022 OF 13/06/2022

“UPGRADING WORK ON THE 160 WB1 WEIGHBRIDGE FROM 50 TO 60 TONS (WITH MODIFICATION OF CIVIL ENGINEERING, SUPPLY PLUS INSTALLATION OF AN AUTOMATIC WEIGHT PRINTING DEVICE AFTER WEIGHING THE TRUCKS) AND REQUALIFIACTION WORK ON TRANSACTIONAL INSTRUMENTS BY WEIGHING OF SONARA”

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

13. OPENING OF TENDERS ENVELOPES

Tenders will be opened in two stages; the opening of the administrative and technical offers will take place first, followed by that of the financial offers of the bidders having obtained the minimum technical note required.

• The opening of administrative documents and technical offers will take place on the 14/07/2022 at 10:30 a.m., at SONARA’s Company Restaurant in Limbe, by the Internal Procurement Commission; only tenderers may attend this opening session or be represented by a person of their choice duly authorized.
• The financial offers will take place at the end of the technical analysis and will only concern tenderers who have obtained the minimum technical score required.

14. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of the tenderer’s offer with respect to the requirements of the Special Technical Clauses Book (CCTP) and this, in accordance with the stipulations of the RPAO. The points to check will relate to:

• Presentation and consistency of the bid;
• Contract management ;

14.2. Eliminatory criteria

• Incomplete administrative file;
• Quantified and Quantitative Estimate incomplete or misinformed;
• The bidder does not justify references (at least 02) in carrying out of routine maintenance work or regulatory inspections on the weighing systems (Proof to be provided; 02 copies of orders and 02 acceptance reports for the corresponding work) ;
• The bidder does not have a valid agreement from MINCOMMERCE authorizing him to import and/or to repair weighing and mass instruments (attach the agreement);
• Instruments proposed by the bidder to be installed during the works are not approved by MINCOMMERCE (attach valid certificate of approval for each proposed instrument);
• The bidder does not have standard trucks and 20 tonne standard masses [attach proof of ownership or availability of standard trucks and standard masses, or a partnership contract with an owner company];
• Failure to obtained at least 70% of ‘’YES’’ when adding notes from the essential criteria.

15. METHOD OF SELECTION OF THE SERVICE PROVIDER
    The chosen Service Provider will be the one whose previously qualified technical offer will be financially evaluated as being the lowest.
16. AWARD

The contract shall be awarded to the bidder whose qualified technical proposal will financially be evaluated as the lowest price.

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.     

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 13/06/2022

The Project Owner

Jean-Paul SIMO NJONOU