OPEN NATIONAL INVITATION TO TENDER N° 001.24/ONIT/SONARA/CIPM/2024 OF 6th/02/2024
FOR CLEANING OF THE REFINERY OFFICES
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- PURPOSE OF THE CALL FOR TENDER
The General Manager of SONARA, Contracting Authority, launches an Open National Invitation to tender to ensure the cleaning of the refinery offices.
- CONSISTENCE OF SERVICE
From a technical point of view and in accordance with the description of the Terms of Reference, the services reliable to the potential contractor, their frequencies and working hours are described as follows:
| Seq. | Venue/Furniture/Equipment | Work required | Intervention frequency |
| 1. | Rugs and carpets | – Cleaning with some vacuum cleaner and appropriate products | 1 time/day |
| 2. | Marbles and tiles | – Sweeping, Brushing, washing of floors and walls up to 2 meters high,
– Tile Polishing |
1 time/day (and whenever need arises) |
| 3. | Exposed glazing, as well as that above 2 meters high | – High Interior and exterior cleaning and degreasing | 1 time / week |
| 4. | Toilets | – Cleaning and washing floors and walls including all accessories. (Urinal, bidet, toilet pot, washbasin, etc.)
– Supply of toilet paper – Refill soap holders for hand washes and air fresheners |
Whenever need arises |
| 5. | Furniture and office equipment including curtains and ceilings | – Dusting of furniture and equipment
– Dusting of ceilings – Dusting Curtains – Specific antistatic screen maintenance in the control room and offices |
1 time / day
1 time / month 1 time / quarterly 1 time / day |
| 6. | Removal of waste from cleaning and sweeping Removal | – Removal | Permanent |
| 7. | GM’s parking and pool | – Draining and cleaning | 1 time / day |
| 8. | Control room | – Wet sweeping vacuum cleaning | 1 time / day, including Sunday and public holidays |
| 9. | Electric posts | – Sweeping and dusting | 1 time / month |
| 10. | Cornices and false floor | – Cleaning cornices,
– Crystallization in spray, – Suction, – Dusting of false ceilings |
1 time / week
1 time / week 1 time / day 1 time / week |
| 11. | Control room post | – Cleaning with vacuum cleaner,
– Wet sweeping – Disinfection |
Permanent |
- EXECUTION DEADLINE
The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months, as from the date of notification of the corresponding service.
- ALLOTMENT
The contract is not allotted.
- ESTIMATED COST
The provisional cost of the operation after earlier studies is CFAF 75.986.100 (seventy-five million nine hundred eighty-six thousand and one hundred francs) all taxes included.
- PARTICIPATION AND ORIGIN
Participation shall be open to all Cameroon-based companies.
- FUNDING
This contract shall be financed by the SONARA budget (ED124-X05-0077)
- ELIGIBILITY OF OFFERS
Each bidder must include with his administrative documents, a bid bond issued by a first-class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 1.274.400 (one million two hundred seventy-four thousand and four hundred francs) valid for thirty (30) days beyond the original date of validity of the offers.
- CONSULTATION OF THE TENDER FILE
Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbe (General Management / Contracts Division).
- ACQUISITION OF THE TENDER FILE
Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-P.O. Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 80.000 (eighty thousand francs) payable to BICEC under the following references:
BICEC
Account / 335 98800001 89
Special Customer Account CAS – ARMP
Remitter: Bidder’s Name / SONARA / ITT n°001.24
- SUBMISSION OF BIDS
Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX 365 – Limbe, latest on the 6th/03/2024 at 10 a.m. local time, bearing the following label:
INVITATION TO TENDER N°001.24/ONIT/SONARA/CIPM/2024 OF 6th/02/2024
CLEANING OF THE REFINERY OFFICES
«To be opened during the tenders-opening session only»
- ADMISSIBILITY OFFERS
Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.
They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.
Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. In absence of a bid bond issued by a first-class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.
- OPENING OF TENDER ENVELOPES
The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.
The opening of administrative documents and technical bids will take place on 6th/03/2024 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.
Only bidders may attend the opening session or be represented by a person of their choice duly authorized.
The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.
- REQUIREMENTS FOR SELECTING ENTERPRISES
14.1. Essential criteria
The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References (ToR) in accordance with the stipulations of RPAO. The checklist will be on:
- Presentation of the bid …………………………………………………………………………..…………… 05 points
- Technical solutions proposals …………………………………………………………………………. 15 points
- Quality of materials and technical specifications of products……… 25 points
- Organization / Qualification ………………………………..……………………………..……………. 20 points
- General planning …………………………………………….………………………………………………..……. 15 points
- Quality / Safety / Environment ……………………………………………………………………….. 20 points
TOTAL ………………………………………………………………………………………………………….. 100 points
14.2. Eliminatory criteria
- Incomplete administrative file;
- Absence of references (at least two) in the area of hygiene and environment sanitation in public space (hospitals, ministries, industries, banks, embassies, institutions, hotels) (attach copy of the first and the last page of contract, purchase order with a total deadline execution equal or more than 24 months with final or temporary job delivery report);
- Absence of letter of satisfaction signed by the Project Owner for companies that have already carried out this type of service at SONARA;
- Failure to obtain at least 70 points on a score of 100 during addition of the essential criteria’s notes.
- METHOD OF SELECTION OF THE SERVICE PROVIDER
The Provider will be selected according to a formula combining quality and price.
- AWARD
The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.
- TENDER VALIDITY
The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.
- FURTHER INFORMATION
Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.
Done in Limbe, the 06/02/2024
The Project Owner
Jean-Paul SIMO NJONOU
