FOR

THE SUPPLY OF PHOTOCOPY PAPER TO SONARA

OPEN NATIONAL INVITATION TO TENDER

N° 002.20 / ONIT / SONARA / CIPM / 2020 OF 31st/03/2020

FOR THE SUPPLY OF PHOTOCOPY PAPER TO SONARA

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Download ONIT_002.20

  1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Project Manager, launches an Open National Invitation to tender for the supply of photocopy paper to SONARA.

  1. CONSISTENCE OF SERVICES

The provider selected at the end of this selection procedure shall supply two thousand (2000) cartons of A4 paper split as follows and according to the specifications of the Tender File.

MONTH

(ACCORDING TO SERVICE ORDER)

QUANTITY

(IN CARTONS)

M1 100
M2 100
M3 100
M4 100
M5 100
M6 100
M7 100
M8 100
M9 50
M10 50
M11 50
M12 50
M13 100
M14 100
M15 100
M16 100
M17 100
M18 100
M19 100
M20 100
M21 50
M22 50
M23 50
M24 50
TOTAL 2 000
  1. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is twenty-four (24) months divided into two (02) periods as follows, as from the date of notification of the corresponding service order:

  • Unconditionnal phase: twelve (12) months
  • Conditional phase: twelve (12) months
  1. NUMBER OF LOTS 

The contract is made up of one (01) lot only.

  1. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 54.855.000 (fifty-four millions eight hundred fifty-five thousand francs) All Taxes Included.

  1. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

  1. FUNDING

This contract shall be financed by the SONARA budget (ST120-Q70-3130).

  1. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 920.000 (nine hundred twenty thousand francs) and valid for thirty (30) days beyond the original date of validity of the offers.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 LIMBE (GENERAL MANAGEMENT / CONTRACTS DIVISION).

  1. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 65.000
(sixty five thousand) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°002.20

  1. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the NATIONAL REFINING COMPANY Ltd (SONARA, P.O.BOX 365 – LIMBE, latest on the 29th/04/2020 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°002.20 / ONIT / SONARA / CIPM / 2020 OF 31st/03/2020

SUPPLY OF PHOTOCOPY PAPER TO SONARA’’

«To be opened during the tenders-opening session only»

  1. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

  1. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

The opening of administrative documents and technical bids will take place on 29th/04/2020 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board.

Only bidders may attend the opening session or be represented by a person of their choice duly authorized.

The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

  1. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. ESSENTIAL CRITERIA

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

  • Presentation of the bid ………………………………………………………….05 points
  • Origin of the paper ………………………………………………………………. 40 points
  • Logistical means……………………………………………………………………..35 points
  • Garantee …………………………………………………………………………………20 points

          TOTAL ………………………………………………………………………………. 100 points

14.2. ELIMINATORY CRITERIA

  • Incomplete administrative file,
  • Failure to submit the technical characteristics of the paper proposed
  • Failure to obtained at least 70 points out of 100 when adding notes from the essential criteria.
  1. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

  1. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula NG = 0.7 NT + 0.3 NF.

  1. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

  1. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the NATIONAL REFINING COMPANY LTD (SONARA), P.O. BOX. 365 LIMBE – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 31st/03/2020

The Project Owner

Jean-Paul SIMO NJONOU

Certificat de système de qualité

SONARA

National Refining Company Ltd.

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