For the supply of lighting equipment for the rehabilitation and strengthening of the lighting of wharfs n°1 and 2 and the tank truck loading station (PCCC) of SONARA.

OPEN NATIONAL INVITATION TO TENDER N°011.22 / ONIT / SONARA / CIPM / 2022 OF 10^th/06/2022

For

THE SUPPLY OF LIGHTING EQUIPMENT FOR THE REHABILITATION AND STRENGTHENING OF THE LIGHTING OF WHARFS N°1 AND 2 AND THE TANK TRUCK LOADING STATION (PCCC) OF SONARA

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1. SUBJECT OF THE INVITATION TO TENDER

In view of the resolution of insecurity problems inherent to the refinery, and with the aim of reducing maintenance costs and increasing the MTBF (Mean Time Between Failure) of some of the plant’s installations, the General Manager of the National Refining Company (SONARA), launches an Open National Call for Tenders for the supply of lighting equipment for the rehabilitation and strengthening of the lighting of wharfs n°1 and 2 and the tank truck loading station (PCCC) of SONARA.

2. NATURE OF SERVICES

The Supplier selected at the end of this procedure must, in accordance with the details and specifications of the Description of the Supply, make the equipment constituted as below available to SONARA; it is :

• 120W LED modular urban mastheads;
• T.X lanterns;
• Covers for mounting lanterns;
• LED drivers;
• LED lights;

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the supply of equipment subject of this tender is: Three (03) months, as from the date of notification of the order of the corresponding service, start the services:

4. ALLOTMENT

The contract is not allotted.

5. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 58.214.800 (fifty-eight million two hundred fourteen thousand and eight hundred francs) all taxes included.

6. PARTICIPATION AND ORIGIN

Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.

7. FINANCING

Services forming the subject of this invitation to tender shall be financed by the SONARA Investment budget (IL322-C06-3584).

8. PROVISIONNAL BID BOND

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 976.500 (nine hundred and seventy-six thousand, five hundred francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

9. CONSULTATION OF TENDER FILE

The file may be consulted during working hours at the Contracts Division of the National refining Company (SONARA), P.O Box 365 Limbe, as soon as this notice is published.

10. ACQUISITION OF THE TENDER FILE

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 75.000 (seventy-five thousand francs) at any BICEC branch using the following references:

BICEC

Account / 335 98800001 89

 Special customer account CAS – ARMP

                                                                     Name of bidder/SONARA/ITT n°011.22

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the NATIONAL REFINING COMPANY (SONARA), P.O. BOX 365 – Limbe latest on the 14^th/07/2022 at 10 a.m. local time, bearing the following label:    

INVITATION TO TENDER  N°011.22 / ONIT / SONARA / CIPM / 2022 OF 10^th/06/2022

SUPPLY OF LIGHTING EQUIPMENT FOR THE REHABILITATION AND STRENGTHENING OF THE LIGHTING OF WHARFS N°1 AND 2 AND THE TANK TRUCK LOADING STATION (PCCC) OF SONARA

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS.

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

13. OPENING OF BIDS

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

• The opening of administrative documents and technical bids will take place on 14^th/07/2022 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

14. EVALUATION CRITERIA

14.1. Essential criteria

The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:

• Consistency of the bid
• Specifications of equipment
• References

14.2. Eliminatory criteria

• Incomplete administrative file ;
• Unit Price Schedule (BPU) and/or Estimated and Quantitative Detail (DEQ) incomplete or incorrectly filled out;
• Incompatibility of the proposed equipment with the specifications contain in the Description of Supply (DF)[1];
• Failure to obtain at least 70% of ‘’YES’’ during addition of the essential criteria’s notes.

15. SELECTION METHOD OF CONSULTANT

The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.

16. AWARD

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price. 

17. VALIDITY OF OFFERS

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

18. COMPLEMENTARY INFORMATION

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O.  BOX 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.

Done in Limbe, the 10^th/06/2022

The Project Owner

Jean-Paul SIMO NJONOU

[1] The specifications contained in the bidder’s offer are different from those requested by SONARA.