for the supply of two PEROLO manual loading arms (4’’)…

OPEN NATIONAL INVITATION TO TENDER N°023.23/ONIT/SONARA/CIPM/2023 OF 29^th/05/2023

For

THE SUPPLY OF TWO PEROLO MANUAL LOADING ARMS (4’’) BY THE DOME

2700x2300x2250 OF TANK TRUCKS AND SPARE PARTS (PDR) TO SONARA

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1. SUBJECT OF THE INVITATION TO TENDER:

The General Manager of SONARA (Contracting Authority), launches an open national tender for the supply of two PEROLO manual loading arms (4’’) by the dome of the 2700X2300X2250 tank trucks and spare parts (PDR).

2. NATURE OF SERVICES:

The supplier selected at the end of the ongoing procedure must deliver the equipment below to SONARA, in accordance with the specifications of the Description of Supply (DF); this concerns:

• two (02) PEROLO manual loading arms (4’’) by the dôme of the tank trucks, according to specifications (including transport facilities and delivery to SONARA warehaouse) ;
• three (03) maintenance kits for loading arm rotations ;
• a certificate of conformity of the equipment delivered by its manufacturer ;
• an owner manual for use and maintenance of the equipment delivered

3. EXECUTION DEADLINE:

The maximum time limit laid by the project owner for the realization of services subject of this tender is ten (10) months, as from the date of notification of the corresponding order of service.

4. ALLOTMENT:

The contract is not allotted.

5. ESTIMATED COST:

The estimated cost of the operation following prior studies stands at CFAF 33.868.193 (thirty-three million eight hundred and sixty-eight thousand one hundred and ninety-three francs) all taxes included.

6. PARTICIPATION AND ORIGIN:

Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.

7. FINANCING:

Services forming the subject of this invitation to tender shall be financed by the SONARA inventory budget [ST123-Q70-3130].

8. PROVISIONNAL BID BOND:

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 568.020 (five hundred sixty-eight thousand and twenty francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

9. CONSULTATION OF TENDER FILE:

The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O Box 365 Limbé, as soon as the present notice is published.

10. ACQUISITION OF THE TENDER FILE:

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbé upon presentation of a receipt of payment of a non-refundable amount of CFAF 40.000 (forty thousand francs) at any BICEC branch using the following references:            BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Name of bidder/SONARA/ITT n°023.23

11. SUBMISSION OF BIDS:

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 – Limbé latest on the 27^th/06/2023 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°023.23 / ONIT / SONARA / CIPM / 2023 OF 29^th/05/2023

SUPPLY OF TWO PEROLO MANUAL LOADING ARMS (4’’) BY THE DOME

OF 2700x2300x2250 TANK TRUCKS AND SPARE PARTS (PDR) TO SONARA

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS:

Subject to rejection, other administrative documents required must either be original, or the true copies certified by the issuing service or an administrative authority; Senior Divisional Officer, Divisional Officer….), in accordance with the stipulations of the special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signature of the invitation to tender.

Any incomplete bid which does not conform to the prescriptions of this invitation to tender shall be declared inadmissible; such will be the case in absence of a bid bond issued by a first class bank registered by the Ministry in charge of finance.

13. OPENING OF BIDS:

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

• The opening of administrative documents and technical bids will take place on 27^th/06/2023 at 10:30 am at the Company restaurant SONARA in Limbé, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

14. EVALUATION CRITERIA:

14.1 Essential criteria

The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:

– Consistency of the bid;

– Organization

– Hardware specifications

– Delivery time;

– References.

14.2 Eliminatory criteria

• Incomplete administrative file.
• Incomplete or poorly informed price distribution grid.
• Lack of sworn commitment by the tenderer to produce the certificates of origin and conformity of the equipment issued by the manufacturer of the equipment, prior to the delivery of the loading arms to SONARA.
• Material offered incompatible with the specifications of the Description of Supply (specifications different from those requested by SONARA).
• Failure to obtain at least 70% of “YES” after addition of the essential criteria’s notes.

15. SELECTION METHOD OF CONSULTANT:

The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.

16. AWARD:

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.

17. VALIDITY OF OFFERS:

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

18. COMPLEMENTARY INFORMATION:

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O.  Box 365 Limbé – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.

Done in Limbe, the 29^th/05/2023

The Project Owner

Jean-Paul SIMO NJONOU