Related to the SUPPLY OF SAFETY METALLIC SEALS TO SONARA

OPEN NATIONAL INVITATION TO TENDER N°022.23 / ONIT / SONARA / CIPM / 2023 OF THE 8^th/05/2023

Related to the SUPPLY OF SAFETY METALLIC SEALS TO SONARA

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1. SUBJECT OF THE INVITATION TO TENDER:

The General Manager of SONARA (Contracting Autority), launches an open national tender for the supply of security metallic seals.

2. NATURE OF SERVICES:

The bidder retained at the end of this selection procedure, shall provide a hundred thousand (100.000) pieces of security seals to SONARA, which must comply with technical specifications outlined in the detailed supply document.

3. EXECUTION DEADLINE:

The maximum time limit laid by the project owner for the supply of the seals, subject to the ongoing tender is one (01) month, as from the date of notification of the corresponding service order.

4. ALLOTMENT:

The contract is not allotted.

5. ESTIMATED COST:

The estimated cost of the operation following prior studies stands at CFAF 71.550.000 (seventy-one million five hundred and fifty thousand francs) all taxes included.

6. PARTICIPATION AND ORIGIN:

Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.

7. FINANCING:

Services forming the subject of this invitation to tender shall be financed by the SONARA Budget [ST123-Q70-3130].

8. PROVISIONNAL BID BOND:

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 1.200.000 (one million and two thousand francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

9. CONSULTATION OF TENDER FILE:

The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O Box 365 Limbe, as soon as this notice is published.

10. ACQUISITION OF THE TENDER FILE:

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 70.000 (seven hundred francs) at any BICEC branch using the following references:

BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Name of bidder/SONARA/ITT n°022.23

11. SUBMISSION OF BIDS:

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 – Limbe latest on the 6^th/06/2023 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER  N°022.23 / ONIT / SONARA / CIPM / 2023 OF THE 8^th/05/2023

SUPPLY OF SAFETY METALLIC SEALS TO SONARA

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS:

Under pain of rejection, the other administrative documents required must either be original, or the true copies certified by the issuing service or an administrative authority, in accordance with the stipulations of the special rules and regulations of the invitation to tender.

They must obligatorily be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing of the invitation to tender.

Any incomplete bid which does not conform to the prescriptions of this invitation to tender shall be declared inadmissible; such will be the case in absence of a bid bond issued by a first class bank registered by the Ministry in charge of finance.

13. OPENING OF BIDS:

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

• The opening of administrative documents and technical bids will take place on 6^th/06/2023 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

14. EVALUATION CRITERIA:

14.1 Essential criteria

The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference and the special requirements of the tender document. The points to be verified include:

• Presentation of the bid;

– Specifications of the quantities to be supplied;

– Compliance with specifications;

–  Delivery time.

14.2 Eliminatory criteria

• Incomplete administrative file ;
• Failure to presented technical characteristics sheets for the seals offered;
• Failure to attached the letter of commitment not to duplicate the numbering affixed to the seals intended for SONARA;
• Failure to obtain at least 70% of ‘’YES’’ during addition of the essential criteria’s notes.

15. SELECTION METHOD OF OF THE SERVICE PROVIDER:

The service provider shall be the bidder whose selected technical offer is qualified financially as the lower price.

16. AWARD:

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.

17. VALIDITY OF OFFERS:

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

18. COMPLEMENTARY INFORMATION:

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.

Done in Limbe, the 8^th/05/2023

The Project Owner

Jean-Paul SIMO NJONOU