RELATING TO MAINTENANCE SERVICES FOR SONARA PORT FACILITIES

OPEN NATIONAL INVITATION TO TENDER

N° 006.24 / ONIT / SONARA / CIPM / 2024 OF 8^th/04/2024

RELATING TO MAINTENANCE SERVICES FOR SONARA PORT FACILITIES

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1. PURPOSE OF THE CALL FOR TENDER

The General Manager of SONARA, Project Manager, launches an Open National Invitation to Tender relating to maintenance services for SONARA port facilities.

2. CONSISTENCE OF SERVICES

The service provider selected at the end of the ongoing procedure will be responsible for carrying out the activities below, in accordance with the description of the terms of reference (TOR); these include:

• Preventive maintenance operations (T₁),
• Control and inspection operations (T₂),
• Curative maintenance operations (T₃),
• Operational exploitation operations (T₄).

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months as from the date of notification of the corresponding service order, to perform the services.

4. NUMBER OF LOTS 

The contract is made up of one (01) lot only.

5. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 256.020.210 (two hundred and fifty-six million, twenty thousand two hundred and ten francs) All Taxes Included.

6. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

7. FUNDING

This contract shall be financed by the SONARA maintenance budget (EE424-X05-1270).

8. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first-class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 4.293.840 (four million two hundred and ninety-three thousand, eight hundred and forty francs) and valid for thirty (30) days beyond the original date of validity of the offers.

9. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbe (GENERAL MANAGEMENT / CONTRACTS DIVISION).

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 160.000 (one hundred and sixty thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°006.24

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA, P.O.BOX 365 – Limbe, latest on the 9^th/05/2024 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°006.24/ONIT/SONARA/CIPM/2024 OF 8^th/04/2024

MAINTENANCE SERVICES FOR SONARA PORT FACILITIES

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any incomplete bid in accordance with the requirements of the Call for Tenders will be declared inadmissible; this will be in particular the case in the absence of the bid bond issued by a first-class bank approved by the Ministry in charge of Finance.

13. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

• The opening of administrative documents and technical bids will take place on 9^th/05/2024 at 10:30 am at the Company restaurant SONARA in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

14. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

• Presentation of the bid ………………………………………………………………………………………………………………………….. 03 points
• Description of the methodology and proposed work plan …………………………………………………… 12 points
• Human resources / Organization / Qualification ……………………………………………………………………… 75 points
• Tools and logistics in accordance with § 3.2 of (ToR) …………………………………………………………….. 10 points

           TOTAL …………………………………………………………………………………………………………………………… 100 points

14.2. Eliminatory criteria

• Incomplete administrative file ;
• Absence of reference [at least one (01)] in in carrying out maintenance work on port facilities continuously, for a period of at least twelve (12) months during the last fifteen (15) years [attach a copy of the Contracts /Contracts/Orders and corresponding acceptance report (join provisional acceptance for services in progress, or final acceptance for services expired)] ;
• The bidder does not have at least two (02) zodiacs equipped with outboard motors with a minimum power of 40hp each [attach proof of ownership or availability of the zodiac (join invoices, proof of customs clearance on behalf of the company or the company owner, rental agreement, etc.)] ;
• The bidder does not have a certified hyperbaric chamber / therapeutic chamber [attach proof of ownership or availability or rental of the Hyperbaric chamber for the SONARA site in Limbé for twelve (12) months (join invoices, proof of customs clearance in the name of the company or the company owner, rental contract specifying the duration and date, etc.)] ;
• Failure to obtained at least 70 points out of 100 after addition of the essential criteria’s notes.

15. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

16. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the National Refining Company Ltd (SONARA), P.O. BOX. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 8^th/04/2024

The Project Owner

El Hadj BAKO HAROUNA