RELATING TO SCAFFOLDING SERVICES IN SONARA PRODUCTION UNITS

N° 007.24/ONIT/SONARA/CIPM/2024 OF THE 8^th/04/2024

RELATING TO SCAFFOLDING SERVICES IN SONARA PRODUCTION UNITS

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1. PURPOSE OF THE CALL FOR TENDER

The General Manager of the National Refining Company, Contracting Authority, launches an Open National Invitation to tender relating to scaffolding services in SONARA production units.

2. CONSISTENCE OF SERVICES

The service provider selected at the end of this ongoing procedure will be responsible for providing the scaffolding and ensuring their assembly and dismantling in all of SONARA production units, in accordance with the description of the terms of reference (TDR).

3. EXECUTION DEADLINE

The maximum time limit laid by the project owner for the realization of services, subject of this tender is twelve (12) months

4. NUMBER OF LOTS 

The contract is made up of one (01) lot only.

5. ESTIMATED COST

The estimated cost of the operation following prior studies stands at CFAF 84.858.300 (eighty-four million eight hundred fifty-eight thousand and three hundred francs) All Taxes Included.

6. PARTICIPATION AND ORIGIN

Participation shall be open to all Cameroon-based companies with the required competence, expertise and experience in this specific domain.

7. FUNDING

This contract shall be financed by the SONARA budget (EL124-X05-1136).

8. ELIGIBILITY OF OFFERS

Each bidder must include with his administrative documents, a bid bond issued by a first-class bank approved by the Ministry of Finance and listed in Item 11 of the tender document, of an amount of CFAF 1.423.200 (one million four hundred twenty-three thousand and two hundred francs) and valid for thirty (30) days beyond the original date of validity of the offers.

9. CONSULTATION OF THE TENDER FILE

Upon publication of this notice, the tender file may be consulted during working hours at SONARA, P.O. Box 365 Limbe (General Management / Contracts Division).

10. ACQUISITION OF THE TENDER FILE

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of SONARA-PO Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 70.000 (seventy thousand francs) payable to BICEC under the following references:

BICEC

Account / 335 98800001 89

Special Customer Account CAS – ARMP

Remitter: Bidder’s Name / SONARA / ITT n°007.24

11. SUBMISSION OF BIDS

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company Ltd (SONARA, P.O. Box 365 – Limbe, latest on the 9^th/05/2024 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°007.24/ONIT/SONARA/CIPM/2024 OF THE 8^th/04/2024

SCAFFOLDING SERVICES IN SONARA PRODUCTION UNITS

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OFFERS

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any incomplete bid in accordance with the requirements of the Call for Tenders will be declared inadmissible and rejected; this will be the case in particular in the absence of the bid bond issued by a first-class bank approved by the Ministry of Finance.

13. OPENING OF TENDER ENVELOPES

The opening of bids will be done in two stages; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required:

• The opening of administrative documents and technical bids will take place on 9^th/05/2024 at 10:30 am at the Company restaurant SONARA in Limbé, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70 points out of 100.

14. REQUIREMENTS FOR SELECTING ENTERPRISES

14.1. Essential criteria

The examination of the essential criteria will consist of a verification of the conformity of bidders’ files with respect to the requirements of the Terms of References  (ToR) in accordance with the stipulations of RPAO. The checklist will be on:

• Consistency of the bid ………………………………………………………………… 34 points
• Human resources / organization / qualification ……………. 66 points

          Total ……………………………………………………………………………….. 100 points

14.2. Eliminatory criteria

• Incomplete administrative file;
• The bidder has not carried out scaffolding assembly work in an oil installation (see refinery, oil depot, oil platform etc.) or factory with ATEX environment as a main company over the last five years, for a minimum cumulative amount of CFAF 20.000.000 (twenty million). [Attach copies of purchase orders or contracts and the minutes of the corresponding receptions),
• The bidder does not have MULTIDIRECTIONAL scaffolding of at least 11.000 kg [Attach proof of ownership or availability (join purchase invoices, proof of customs clearance or rental contract etc…)],
• The sub-detail of the tonnage table contained in the bidder’s technical offer does not correspond to details on2.1.1 of Terms of Reference (TDR) ;
• The bidder does not have a utility vehicle type pick-up or equivalent, for the transport of its scaffolding [attach proof of ownership (cf. Car registration certificate) or availability (cf. rental contract) of the proposed utility vehicle];
• Failure to obtained at least 70 points out of 100 following addition of essential criteria’s notes.

15. METHOD OF SELECTION OF THE SERVICE PROVIDER

The Provider will be selected according to a formula combining quality and price.

16. AWARD:

The Contract will be awarded to the bidder whose qualified technical offer will be evaluated as the best bid on the basis of formula GN = 0.7TN + 0.3FN.

17. TENDER VALIDITY

The bidders remain bound by their offers for a period of three (03) months with effect from the date of opening of bids.

18. FURTHER INFORMATION

Further technical information may be obtained during working hours at the CONTRACTS DIVISION of the National Refining Company Ltd (SONARA), P.O. Box. 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42 .41.99 or 233.33.22.35.

Done in Limbe, the 8^th/04/2024

The Project Owner

EL Hadj BAKO HAROUNA