For the completion of the Detailed Preliminary Project (APD) studies prior to the construction of a new fire school at SONARA

OPEN NATIONAL INVITATION TO TENDER N° 036.23 / ONIT / SONARA / CIPM / 2023 OF THE 31^st/08/2023

           Related to THE completion of the Detailed Preliminary Project (APD) studies

prior to the construction of a new fire school at SONARA

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1. SUBJECT OF THE TENDER

The General Manager of the National Refining Company (SONARA), Contracting Authority, is launching an Open National Call for Tenders for the completion of the Detailed Preliminary Project (APD) studies prior to the construction of a new fire school at SONARA.

2. CONSISTENCY OF SERVICES

The purpose of this ongoing call for tenders is to select a project manager in charge of the Detailed Preliminary Project studies for the development of the training areas of the future fire school and its ancillary installations necessary for its proper functioning; without the list being exhaustive and on the basis of the preliminary study and the information collected in situ, the work frame includes packages as:

– general layout and civil engineering lot;

– piping lot;

– electricity and instrumentation lot;

– mechanical and boilerwork lot;

– HSE and life cycle;

– support in contracting operations.

3. EXECUTION DEADLINE :

The maximum timeframe provided by the Client for the performance of the services covered by this call for tenders is four (04) months.

4. ALLOTMENT

This contract is not allotted.

5. ESTIMATED COST

The estimated cost of this operation at the end of the preliminary studies is CFAF 61.771.500 (sixty-one million seven hundred seventy-one thousand and five hundred francs) all taxes included.

6. PARTICIPATION AND ORIGIN

Participation in this invitation to tenders is open to all Cameroon-based companies with the required competence and expertise in that specific domain.

7. FINANCING :

Services of this invitation to tender shall be financed by the SONARA investment budget (IS322-C06-2390).

8. PROVISIONAL BOND

To avoid rejection, each bidder must include in his administrative documents, a bid bond drawn up and signed by a bank or a first class financial institution registered by the ministry in charge of finance of the Cameroon Republic and which figures on document N°11 of the ITT, of an amount of CFAF 1.036.000 (one million and thirty-six thousand francs) and valid for 30 days, beyond the original date of validity of the offers.

9. CONSULTATION OF THE TENDER DOCUMENTS:

As soon as this notice is published, the file may be consulted during working hours at SONARA P.O. Box 365 Limbe (General Management / Contracts Division).

10. ACQUISITION OF THE TENDER DOCUMENTS :

Once the tender notice is made known, tender documents can be obtained at the Contracts Division of the National Refining Company Ltd – P.O. Box 365 Limbe, upon presentation of a receipt of payment of a non-refundable amount of CFAF 60.000 (sixty thousand francs) at BICEC, using the following references:

      BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Remitter: Name of bidder/SONARA/IT n°036.23

11. SUBMISSION OF BIDS

Tenders submitted in English or French in six (06) copies, one original and five (05) copies labelled as such, should reach the Contracts Division of the National Refining Company Ltd – P.O. Box 65 Limbe-Cameroun, Tel: (+237) 233.42.38.15 or 233.33.22.38 / Fax: (+237) 233.42.41.99 or 233.33.22.35, latest on the 27^th/09/2023 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°036.23 / ONIT / SONARA / CIPM / 2023 OF THE 31^st/08/2023

COMPLETION OF THE DETAILED PRELIMINARY PROJECT (APD) STUDIES

PRIOR TO THE CONSTRUCTION OF A NEW FIRE SCHOOL AT SONARA

‘’To be opened during the tender session only”

12. ADMISSIBILITY OF BIDS

Under pain of rejection, the other administrative documents required must either be original, or the true copies certified by the issuing service or an administrative authority, in accordance with the stipulations of the special rules and regulations of the invitation to tender.

They must obligatorily be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing of the invitation to tender.

Any incomplete bid which does not conform to the prescriptions of this invitation to tender shall be declared inadmissible; such will be the case in absence of a bid bond issued by a first class bank registered by the Ministry in charge of finance.

13. OPENING OF TENDER ENVELOPES

The opening of tenders shall be done on two phases; the opening of administrative and technical documents will take place on phase one and shall be followed by that of financial proposals of bidders having obtained the required minimum technical score:

• The opening of administrative documents and technical proposals shall take place on the 27^th/09/2023 at 10:30 am in the company restaurant in Limbe, and would be done by the SONARA Internal Tenders Board (CIPM); only bidders or their duly mandated representative having full knowledge of the file can attend the tenders opening session.
• The opening of financial bids will take place at the end of technical analysis and will solely concern bidders who would have obtained a minimum score of 70 points out of a total of 100.

14. EVALUATION CRITERIA

14.1 Essential criteria

The examination of essential criteria shall consist in verifying that the bidder’s offer is in conformity with the terms of reference (TOR) and the special requirements of the tender document. The points to be verified include:

– Presentation of the bid …………………………………………………………………. 03 points

– Technical capacities of experts …………………………………………….……….….. 80 points

– Work organization …………………………………………………………………………………….. 17 points

TOTAL.  ………………………………………………………………………………..… 100 points

14.2 Eliminatory criteria

• Incomplete administrative file;
• Failure for the Cabinet to present reference [at least one (01)] in the field of technical assistance (cf. project management or advice) in the establishment of a center dedicated to training in industrial safety (attach: copies of purchase orders/contracts and receipt forms or certificates/reports of receipt of the corresponding services);
• Failure to obtain at least 70 points on a score of 100 after addition of the essential criteria’s notes.

15. SELECTION METHOD OF THE SERVICE PROVIDER

The service provider shall be selected through the Quality and Price postulate (most cost-effective bidder).

16. AWARD OF CONTRACT

The contract shall be awarded to the company technical and financial proposals put together will be assessed as the most cost-effective bid based on the formula GN = 0,7TN + 0,3FN outlined in the tender file.

17. DURATION AND VALIDITY OF OFFERS

Bidders shall be bound by their offers for a period of three (03) months with effect from the deadline of submission of the tender documents.    

18. ADDITIONAL INFORMATION

Further technical information may be obtained during working hours from Contracts Division of the National Refining Company Ltd, P.O. Box. 365 Limbe – Cameroon, Tel: (+237)233 42 3815 or 233 33 22 38 / Fax: (+237)233 42 41 99 or 233 33 22 35.

Done in Limbe, on the 31^st/08/2023

The Project owner

 Jean-Paul SIMO NJONOU