OPEN NATIONAL INVITATION TO TENDER N°025.23 / ONIT / SONARA / CIPM / 2023 OF 21^st/06/2023

RELATED TO THE SUPPLY OF AN IE3 ELECTRIC MOTOR AND A KSB CTN E 40-200 PUMP ASSEMBLED FOR SONARA’S 140 MEP18 STATION

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1. SUBJECT OF THE INVITATION TO TENDER:

The General Manager of SONARA (Contracting Authority), issues a National Open Call for Tenders for the supply of a supply of an IE3 electric motor and a KSB CTN E 40-200 pump assembled for SONARA’s 140 MEP18 station.

2. NATURE OF SERVICES:

In application of the technical specifications defined in the supply description (DF), the supplier selected at the end of this ongoing procedure must deliver to SONARA, an IE3 electric motor and a KSB CTN E 40-200 pump assembled for substation 140 MEP18, required documentation and deployment of related services declined as follow:

• Transport of the equipment subject of the contract, from its place of acquisition to its place of delivery, namely the SONARA warehouse.
• Supply at the time of its delivery, of the complete construction file of the equipment subject of the Contract.
• Provision at the time of its delevery, of the user and maintenance manual of the equipment subject of the Contract.

3. EXECUTION DEADLINE:

The maximum time limit laid by the project owner for the realization of services subject of this tender is eight (08) months, as from the date of notification of the corresponding order of service.

4. ALLOTMENT:

The contract is not allotted.

5. ESTIMATED COST:

The estimated cost of the operation following prior studies stands at CFAF 38.160.000 (thirty-eight million one hundred and sixty thousand francs) all taxes included.

6. PARTICIPATION AND ORIGIN:

Participation in this invitation to tender is open to all Cameroon-based companies with the required competence and expertise in the specific domain.

7. FINANCING:

Services forming the subject of this invitation to tender shall be financed by the SONARA Budget [ST123-Q70-3130].

8. PROVISIONNAL BID BOND:

Under risk of being rejected, each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 11 of the Tender File, of an amount of CFAF 640.000 (six hundred forty thousand francs) and valid for thirty (30) days beyond the original date of the validity of the offers.

9. CONSULTATION OF TENDER FILE:

The file may be consulted during working hours at the Contracts Division of the National Refining Company (SONARA), P.O Box 365 Limbe, as soon as this notice is published.

10. ACQUISITION OF THE TENDER FILE:

The file may be obtained from the SONARA’s Contracts Division P.O Box 365 Limbe upon presentation of a receipt of payment of a non-refundable amount of CFAF 52.000 (fifty-two thousand francs) at any BICEC branch using the following references:                                                 BICEC

Account / 335 98800001 89

Special customer account CAS – ARMP

Name of bidder/SONARA/ITT n°025.23

11. SUBMISSION OF BIDS:

Each bid drafted in English or in French in six (06) copies including one (01) original and five (05) copies labelled as such, shall be deposited against an acknowledgement of receipt at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 – Limbe latest on the 18^th/07/2023 at 10 a.m. local time, bearing the following label:

INVITATION TO TENDER N°025.23 / AONO / SONARA / CIPM / 2023 OF 21^st/06/2023

  SUPPLY OF AN IE3 ELECTRIC MOTOR AND A KSB CTN E 40-200 PUMP ASSEMBLED FOR SONARA’S 140 MEP18 STATION

«To be opened during the tenders-opening session only»

12. ADMISSIBILITY OF OFFERS:

Subject to rejection, other administrative documents required will imperatively be produced in originals or certified copies by the issuing authority in accordance with the provisions of special rules and regulations of the invitation to tender.

They must be dated less than three (03) months preceding the date of submission of the tender, or must have been signed after the date of signing the invitation to tender.

Any offer not in conformity with the requirements of this notice and tender file will be declared inadmissible. Notably the absence of a bid bond issued by a first class bank approved with the Ministry of Finance, or failure to respect the models of documents of tender file will result in rejection of the offer.

13. OPENING OF BIDS:

The opening of bids will be done in two phases; the opening of the administrative and technical bids will take place initially and will be followed by the second phase which is the financial offers of the bidders who meet the minimum technical score required.

• The opening of administrative documents and technical bids will take place on 18^th/07/2023 at 10:30 am at the Company restaurant in Limbe, by the SONARA’s Internal Tenders Board; only bidders may attend the opening session or be represented by a person of their choice duly authorized.
• The financial bids will take place at the end of the technical analysis and it will concern only tenderers with the minimum score of 70% of ‘’Yes’’ following addition of essential criteria’s notes.

14. EVALUATION CRITERIA:

14.1 Essential criteria

The examination of the essential criteria will consist in verifying the compliance of the bidder’s bid with the requirements of the Description of Supply (DF), in accordance with the provisions of the RPAO. The items to be checked will include:

• Presentation of the bid;
• Consistency of the bid;
• Organization;
• Specification of material;
• Execution deadline;

14.2 Eliminatory criteria

• Incomplete administrative file;
• Price distribution grit (cf. BPU and/or DEQ) incomplete or incorrectly filled in ;
• Lack of sworn commitment by the bidder to produce certificates of origin and conformity of the proposed equipment, issued by its manufacturer, prior to their delivery to SONARA;
• Non-compliance of the technical specifications of the equipment proposed by the bidder with those contained in the description of the supply (DF);
• Failure to obtain at least 70% of ‘’YES’’ after addition of the essential criteria’s notes.

15. SELECTION METHOD OF CONSULTANT:

The consultant selected shall be the bidder whose technical selected offer is qualified financially as the lower price.

16. AWARD:

The contract shall be awarded to the bidder whose qualified technical offer is judged in compliance with the Tender file and financial offer considered as the lowest price.

17. VALIDITY OF OFFERS:

Bidders shall remain committed to their offers for three (03) months from the deadline set for the submission of tenders.

18. COMPLEMENTARY INFORMATION:

Further technical information may be obtained during working hours at the Contracts Division of the National Refining Company (SONARA), P.O. Box 365 Limbe – Cameroon, Tel: 233.42.38.15 or 233.33.22.38 / Fax: 233.42.41.99 or 233.33.22.35.

Done in Limbe, the 21^st/06/2023

The Project Owner

Jean-Paul SIMO NJONOU